$6 USD | Executive Assistant Needed| USA Direct Employer

We are currently in search of a remote executive assistant (EA) to assume a crucial role in providing comprehensive administrative support to an individual overseeing multiple family enterprises.

To be considered for this position, applicants must submit both a voice recording and a CV.

Primary responsibilities for this role include:

Generating QuickBooks Online invoices based on data entered in Google Sheets.
Managing phone calls and addressing inquiries for a self-storage business.
Communicating with storage unit tenants regarding overdue payments through calls and emails.
Collecting rent for storage units using specialized software.
Conducting research on various topics and providing concise summaries.
Capturing images of reports and receipts, scanning them with a smartphone or computer, and organizing them in Google Drive folders.
Coordinating travel arrangements and logistics.
Negotiating with suppliers for better pricing quotes.
Contacting tenants in rental properties and scheduling vendors for service requests.
Assisting in basic bookkeeping and financial record-keeping.
Executing various administrative tasks as assigned.
Creating Notion notes and task maps for daily or weekly activities.
Handling tasks from a to-do list on a daily, weekly, monthly, and random basis.
Reviewing instructional videos and generating clear written documentation.
Required skills:

Proficiency in English.
Highly organized.
Coachable and adaptable.
Ability to answer phone calls using RingCentral at random intervals during work hours.
Comfortable with Google Suite (Gmail, Sheets, Drive, etc.).
Quick learner of Storage Facility software (Easy Storage Solutions).
Familiarity with Notion.
Strong communication skills.
Capability to document work performed.
Capacity to handle diverse assignments, ranging from travel organization to compiling lists of potential customers.
Successful candidates must demonstrate outstanding communication and organizational skills, digital tool proficiency, effective task prioritization, confidentiality maintenance, and a high level of professionalism. Attention to detail, multitasking abilities, and excellent time management are crucial. Previous experience in remote executive support or administrative roles is preferred.

We are looking for an individual who is eager to learn, driven, and interested in a long-term commitment with ample opportunities for professional growth.