$6 USD | Executive Assistant Position | Direct Employer in the USA

Looking for a remote executive assistant (EA) to play a crucial role in providing comprehensive administrative support to an individual overseeing multiple family enterprises.

Applicants are required to submit both a voice recording and a CV for consideration.

Responsibilities include:

Generating QuickBooks Online invoices based on data entered in Google Sheets
Managing phone calls and addressing inquiries for a self-storage business
Communicating with storage unit tenants regarding overdue payments via calls and emails
Collecting rent for storage units using specialized software
Conducting research on diverse topics and providing concise summaries
Capturing images of reports and receipts, scanning them with a smartphone or computer, and organizing them in Google Drive folders
Coordinating travel arrangements and logistics
Negotiating with suppliers for better pricing quotes
Contacting tenants in rental properties and scheduling vendors for service requests
Assisting in basic bookkeeping and financial record-keeping
Executing various administrative tasks as assigned
Creating Notion notes and task maps for daily or weekly activities
Handling tasks from a to-do list on a daily, weekly, monthly, and random basis
Reviewing instructional videos and generating clear written documentation
Required skills:

Proficient in English
Highly organized
Coachable and adaptable
Ability to answer phone calls using RingCentral at random intervals during work hours
Comfortable with Google Suite (Gmail, Sheets, Drive, etc.)
Quick learner of Storage Facility software (Easy Storage Solutions)
Familiarity with Notion
Strong communication skills
Capability to document work performed
Capacity to handle diverse assignments, ranging from travel organization to compiling lists of potential customers
Successful candidates must exhibit outstanding communication and organizational skills, digital tool proficiency, effective task prioritization, confidentiality maintenance, and a high level of professionalism. Attention to detail, multitasking abilities, and excellent time management are crucial. Previous experience in remote executive support or administrative roles is preferred.

We seek an individual eager to learn, driven, and interested in a long-term commitment with ample opportunities for professional growth.