Accountant and Office Manager

Office Manager/Accounting
Job Summary
Our busy, multi industry business includes Luxury Performance Automotive wheel manufacturing and Investment Real Estate needs a reliable, well-organized Office Manager to handle day-to-day
operations with a focus on efficiency and project management. The Office Manager is responsible for
strategizing and coordinating firm operations that support our staff and client base.
We are looking for an energetic professional who doesn’t mind wearing multiple hats and is excited about
streamlining administrative procedures. The Office Manager helps oversees the firm’s accounting, human resources,
shipping, and administrative functions. The Office Manager is a valued member of the firm’s management and interfaces with the partner group on a daily basis. A desire to have a long term commitment to grow the firm.

Responsibilities & Duties
Maintain positive office atmosphere through leadership and communication.
Interact and problem solve with partners, staff, clients, and prospects.
*Administration – Develop organizational procedures and systems for firm administration, including
maintaining records, document management (physical and electronic), office equipment, and supplies.
Act as a backup for our Audit Administrator as needed.
*Accounting – Work with out CPA to provide the information needed on a timely basis. Perform bookkeeping duties such as accounts payable and accounts receivable. Calling Customers or Tenants. Maintain time and billing system. Make sure expenses are all entered and knows how to export and manipulate information from the bank and credit cards and import them into QUICKBOOKS.
Human Resources – A small part of the business, but Work with our current and past employees on payroll questions, new
employee onboarding, recruiting support, and exit interviews. Act as human resources point person for
firm employees with resources. Maintain personnel files and employment records.
SHIPPING – Approve or create shipping labels as needed or request them from our customers as needed.
Marketing – responsible for Downloading, formatting, cleaning up and send inventory file bi weekly and send it to our customers. Pick up inbound calls when needed and help solve issues that our customer service team cannot. If needed Interface with our outsourced marketing firm to coordinate execution of key marketing.
initiatives.
Qualifications & Skills
Comfort with a fast-paced environment
Strong organizational skills, ability to juggle multiple tasks and priorities
Excellent written and verbal communication skills
Advanced computer skills, comfortable with new technology
5 or more years experience with accounting
Proficiency in Microsoft Office suite, QuickBooks experience needed. Fishbowl Inventory experience a plus.
Associate degree required (B.A. or B.S. preferred)
Good in excel manipulation and have some macro writing skills in excel.