Accounting Assistant VA

Position Overview:

We are seeking a skilled and detail-oriented Accounting Assistant VA to support our Company in managing its financial records, transactions, and administrative tasks. As an Accounting Assistant VA, you will work remotely, providing essential support in maintaining accurate financial data, ensuring compliance with tax regulations, and assisting in various administrative functions.

This position reports directly to our Senior Accountant and Customer Success Lead.

Key Responsibilities:

Financial Record Keeping:
-Maintain and update financial records, including accounts payable and receivable, on a regular basis.
-Post and record daily transactions accurately and promptly from bank accounts to NetSuite using accounting software (e.g., QuickBooks and NetSuite).
-Reconcile monthly bank statements and credit card accounts to ensure accuracy and identify discrepancies.
Communication and Collaboration:
-Collaborate with the finance team and other departments to ensure accurate and timely financial information exchange.
-Communicate effectively with clients, vendors, and team members regarding financial matters including past due payment collections.
Accounts Payable and Receivable:
-Manage vendor invoices, ensuring timely payments and accurate record-keeping.
-Generate and send invoices to customers, monitor receivables, and follow up on overdue payments.
-Resolve any billing or payment discrepancies with customers or suppliers.
Tax Compliance:
-Assist in preparing and filing monthly, quarterly, and annual tax returns accurately and in a timely manner.
-Stay up-to-date with tax regulations and ensure the company’s compliance with local, state, and federal tax laws.
Budget Management:
-Assist in developing and monitoring the company’s budget, including tracking expenses and forecasting future financial needs.
-Provide financial reports, summaries, and recommendations to the management team.
Financial Analysis:
-Assist with the month close transactions, reconcile general ledger accounts on the balance sheet.
-Assist in preparing financial reports and statements for management review.
-Analyze financial data to identify trends, potential cost savings, and areas for improvement.
Administrative Support:
-Provide general administrative assistance, such as managing emails, scheduling appointments, and organizing documents.
-Assist in procurement and inventory management when necessary.

Qualifications:

-Experience in Accounting, Finance, or a related field (preferred).
-Proven experience as a bookkeeper, accountant, or related role.
-Proficiency in accounting software (e.g., QuickBooks, NetSuite) and Microsoft Office Suite.
-Strong knowledge of financial principles, practices, and regulations.
-Excellent attention to detail and accuracy in data entry and financial reporting.
-Strong organizational and time-management skills.
-Ability to work independently and meet deadlines in a remote/virtual setting.
-Strong communication and interpersonal skills.
-Fluency in English – both verbal and written communication.
-High degree of integrity and confidentiality when handling sensitive financial information.

***To apply, please reply with the subject line “Accounting VA Candidate – Your Full Name” and send an email to Click to view with the same subject line.

Include the following in your response –
-A screenshot of a Google Sheet or Microsoft Excel you worked on
-Your resume
-Screenshot of your computer specs
-Screenshot of your current internet speed
-Submit a voice recording using the following Script:

“Good morning, this is (your name) from Filtrous.
I am calling with regard to some past due invoices. Could you connect me with your Accounts Payable department please?”

Schedule: Part-Time, Monday-Friday 9am PST – 1pm PST (Available to transition to Full-Time in the future based on performance)

Reports To: Senior Accountant and Customer Success Lead