ACCOUNTING STAFF

JOB SUMMARY:
Under the close supervision of the Accounting Manager, provides broad administrative and clerical support in the accounting department helping out in capturing data, generating reports and coordinating with other work units within the department for better work efficiency.
General Accounting Functions
1. Confers with immediate superior on specific tasks to be accomplished for the day, helping identify those in the team requiring immediate assistance.
2. Helps post payables and receivables in their respective accounting ledgers or accounts in the accounting system to facilitate completion of the transaction.
3. Complies with standard accounting procedures in A/R by completing the documents supporting records before the release of checks to suppliers.
4. Settles company’s liabilities on time by keeping the suppliers informed on the status of their transactions.
5. Records monthly revenues, expenses and accounting activities of the organization; performing monthly reconciliations of bank statements and other accounting records ensuring the resolutions of any discrepancies thereon.
6. Provides assistance to other accounting team members whose report deadlines are fast approaching and reports are to be submitted for immediate management decision.
7. Performs other functions which may be assigned by the immediate superior from time to time.
Accounts Payable Functions 1. Matches purchase orders information and receiving report with supplier’s billing/invoices and if necessary reconciles information prior to preparation of check payment documents.
2. If necessary, verifies receipt of materials or services/confirmation of receipt of materials or services before making any further processing.
3. Request for supporting documents or additional information for transactions that will require further validation or verifications.
4. Enters invoices in accounting system for payment ensuring correct approval, coding and matching.
5. Prepares check vouchers form by inputting the appropriate data on the form before forwarding to superiors for checking and approval.
3. Maintains accounting ledge by verifying and posting account transactions.
4. Verifies vendor accounts by reconciling monthly statements and related transactions.
5. Maintains historical records of files and documents both in hard and soft copy format.
6. Prepares various reports e.g. Aging of Payables based on available raw data on hand.
Accounts Receivable Functions 1. Posts customer payments by recording cash, check and credit transactions into their appropriate ledger.
2. Posts revenues by verifying and entering transactions into its proper journal and
ledgers.
3. Reconciles, verifies and validates account discrepancies by obtaining and investigating information from sales, trade sales promotions, customer service department and from customers.
4. Resolves collections by examining customer payment plans, payment history, credit line, coordinating contact with collection department.
5. Summarizes receivables by maintaining invoice accounts, coordinating monthly transfers to accounts receivable; verifying totals and prepare various monthly reports.
6. Prepares various report pertinent to specific functions e.g. Receivable aging.
7. Makes recommendations as to possible write-off, after exhaustive analysis and exploring all other