Accounts Assistant

Are you ace at accounting? A superstar with a spreadsheet? Quality with Quickbooks and generally fantastic at finance?

We run 2 driving schools and are in need of a rockstar VA to handle our financials. You’ll need a can-do attitude, ability to work on your own initiative and a willingness to learn as you take on the day to day running of our accounts department. Hey – you will be the accounts department!

You’ll need to be competent with Quickbooks, we’ll give you full training on our company specific aspects and anything else you’re not sure about. A willingness to learn, to ask for help and 100% honesty, especially when it come to admitting your mistakes are the most important characteristics that we look for.

15 hours per week

Your duties will include:
Uploading receipts onto Quickbooks
Adding expenses onto Quickbooks
Matching receipts against Banking on Quickbooks
Chasing staff for any outstanding receipts
Responding to any emails received
Raising invoices for all driving lessons
When payment received, create task on CRM system for office to contact customer
Chase all outstanding Customer invoices by email
Matching payments with the bank e.g. if a BACS payment match to invoice
Match card payments (Stripe/Paypal/Virtual terminal) with customer invoices (while incorporating bank fees)
Once a month complete bank reconciliation for Paypal, Stripe and Santander
Contact new employees for relevant forms etc
Adding new starters onto Quickbooks
Ensuring pension is correct for new starters and keep on top of payments
Once a month produce payroll (contact office to check for sickness / holidays)
Keeping track of all holidays for staff
Complete VAT return quarterly
Produce weekly brief financial overview ‘scorecard’
Produce monthly P&L
Produce monthly cashflow forecast
Provide accountants with any information required to complete annual returns
Advise company director of any irregularities or areas of concern immediately.