Accounts Payable Associate

Duties & Responsibilities:

*Audits and adjusts VA invoices prior to paying
-Ensures all custom cases are accounted for and appropriate backup is provided
– Ensures accurate adjustment calculations
– Attends VA invoice audit meetings with Accounts Payable Supervisor (AP)
*Assists AP Supervisor is processing VA payments
*Enters VA invoice payment receipts into QuickBooks (QB)
*Audits VA SF and QB account to ensure all VA invoice amounts are accurate and match
*Verifies TransferWise receipt amount matches QB invoice amount
*Communicate with the Accounts Receivable Associate to ensure VA invoices reflect the client’s invoice adjustments
*Assists in drafting and sending monthly VA service rate increase notifications as directed by the AP manager
*Updates SF sourced VA record once rate amendment is fully completed
*Drafts and sends VA independent contractor agreements (ICA) and amendments once approved by AP Supervisor
*Ensures receipt of completed VA ICA prior to their start date
*Communicates with HR & IM department if ICA is not completed prior to VA start date
*Enters VA wire information into VA’s Salesforce (SF) contact account
*Ensures VA’s sourced VA record is accurate in SF
-Corrects start date & correct service rate
-Any client-initiated rate increase is reflected

Skills and Qualifications:

*Attention to detail with great communication skills
*Ensures quality of work within the department
*Understands Accounts Payable concepts
*Key Experiences: Account Payable; with PH VAs a plus
*Experience and knowledge in Salesforce, QuickBooks & GSuite
*College graduate in accounting and/or 2 years minimum experience in accounting or finance
*Ability to act and operate independently with minimal daily direction from the manager to accomplish objectives
*Ability to work cooperatively and collaboratively with all levels of contractors, management and external agencies to maximize performance, creativity, problem-solving and results.
*Takes initiative and has a high sense of accountability

Kindly submit your application via the link below:
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