Accounts Payable Officer

About Us

At Mad Mex we serve Australia’s best Baja-style burritos, made to order using only the freshest produce, flavourful salsas & authentic Mexican spices, and slow-roasted & grilled meats. With over 70 Restaurants in Australia and growing, we’re driven by our passion for sharing the food and culture of Mexico with our customers every day.

About the role:

The Offshore Accounts Payable Officer is primarily responsible for the day-to-day Finance processing to meet deliverables relative to Accounts Payable. This role involves maintaining organized and up-to-date financial records, verifying the accuracy of invoices, and ensuring that payments are made in accordance with established policies and procedures. Liaising with third parties regularly and communicating with all departments of the business, the role will have remote support to Mad Mex team members. This role assists the Financial Manager to carry out key Finance projects and new initiatives in the business.

Key Responsibilities:

1. Accounts Payable

– Ownership of the Accounts Payable function
– Perform weekly supplier statement reconciliations (15-20 suppliers) and resolve discrepancies with vendors and internal departments/restaurants.
– Weekly processing of 80-100 invoices into the accounting system
– Validate invoice items from the inventory system against supplier statements and follow up with variances.
– Maintain vendors’ profiles (e.g. terms, email, bank details, etc)
– Process weekly AP payments, and ensure payments are made on time and accurately.
– Communicate with vendors and restaurants for inquiries, establish and maintain positive relationships.

2. Reporting

– Assist with Period End tasks
– Balance Sheet Reconciliations
– Assist with Annual Audit

3. Visibility for Performance

– Ad hoc projects as designated by the Senior Accountant and Finance Manager that will assist the improvement of Finance processes and provide the business with insights and actionable analysis
– Initiate special reports to assist the Management team in achieving their goals and objectives

Qualification and Experience:

· Minimum 3 years of experience in a similar role (hospitality preferred)
· Qualifications in accounting/business/commerce
· Experience in ERP systems (Oracle NetSuite, Microsoft Dynamics Navision preferred)
· Proven ability to meet deadlines and prioritise workload in a busy environment
· Intermediate to Advanced Excel skills (including XLOOKUP, SUMIFS, PIVOT TABLES, QUERY, etc.)
· Ability to work independently as well as in a team environment
· Strong verbal and written communication skills
· Strong attention to detail
· Able to work autonomously
· Career progression, eager to learn and adapt to new areas of the department

· Stable Internet
Minimum PC Specifications:

– OS: Windows 10/11 or Mac OSX Monterey/Ventura
– Processor: Intel i5 8th Generation CPU or AMD Ryzen 5 3600
– RAM: 8GB
– Storage: 128GB