Accounts Payable Specialist

We are seeking a thorough and detail-oriented Accounts Payable Specialist to join our finance team. This role is crucial in ensuring the accuracy and efficiency of our bill payment processes. The ideal candidate will have experience in managing invoices, organizing emails, and working with QuickBooks Online. As a small company, we do not receive a lot of bills each week, so there will not require someone full-time. Candidate needs to prove to be trustworthy with confidential, financial information. Ability to work in a fast-paced environment, provide suggestions or feedback on current practices, and willingness to help on additional financial projects as they come up relating to but not included in initial job listing.

Key Responsibilities:
Invoice Management: Update internal master documents for each account with invoices that are received and paid.
Email Organization: Organize the financial inboxes to ensure all invoices are accounted for and organized properly.
QuickBooks Management: Upload invoice and payment information accurately into QuickBooks.
Reporting: Provide an updated daily report of each invoice received, including its record in QuickBooks and the updated master document link.

Additional Responsibilities May Include:
Assisting Operations Manager with accounts reconciliations
Assisting Operations Manager with accounts audits
Coordinating COO calendar and reminders

Qualifications:
Proven experience as an Accounts Payable Specialist or similar role.
Proficiency in QuickBooks Online and other accounting software.
Excellent organizational skills and attention to detail.
Strong communication skills, both written and verbal.
Ability to work independently and manage multiple tasks simultaneously.

This job comes with flexible working hours – as long as daily reports are provided documenting the work accomplished. Salary is set firmly at maximum $4 an hour and work should not exceed 8-10 hours a week or 40 hours a month.

To apply, please put your QuickBooks online qualifications and experience with bookkeeping prominently at the beginning of your response. Since we are looking for someone that is detail-oriented, any applications that do not begin with these two points will not be considered. Thank you!