Accounts Receivable

Summary:

This position is responsible for managing the accounts receivable process for HOA accounts from collecting and posting homeowner funds to processing late statements through the collection and foreclosure process.

Job duties include but are not limited to:

– Post deposits are automatically entered into the system from the bank’s lockbox.
– Prepare and send statements to delinquent owners after late fees are posted monthly. Review statements for accuracy before sending them to HOA Mailers. Correct before mailing if errors exist.
– Assist with communicating with owners regarding delinquent accounts.
– Assist with processing real estate demands in Homewise during the escrow process and answer questions from title companies or real estate agents.
– Process owner changes in Vantaca from deeds and/or title paperwork scanned by the accounting assistant. Email the new owner’s account number to the accounting assistant for deposit.
– Assist with processing bank reconciliations
– Adjust assessments as necessary for increases and order coupon books. Review assessment when completed
– Assist with the transition of incoming and outgoing associations, as needed.

Collections
– Responsible for sending delinquent homeowner accounts to collections and preparing documents for small claims as needed after manager approval.
– Monitor delinquent accounts to ensure timely response and deadline compliance. Communicate with the collection agency to ensure deadlines are met and the process is moving forward. Reconcile monthly collection reports from all agencies and follow through on accounts that have been sitting.
– Communicate with HOA Managers as needed regarding collection actions taken. Email all forms, Notices of Defaults, Small Claims, payment plans, etc. to the manager before board of directors meetings for signature.

Perks:

Full-time regular employment after 5 months of a probationary period
– HMO
– 13th month pay
– VL and SL leave credits
– Statutory benefits following PH Labor laws

If interested, you may submit an application using this link: Click to view/Prime-Application-Link (copy and paste the link into your browser if it’s not clickable)

Make sure to indicate the position you’re applying for. Looking forward to speaking with you soon!