Accounts Receivable / Accounts Payable Specialist

AR/AP Specialist

ESSENTIAL DUTIES AND RESPONSIBILITIES

• As a crucial part of our financial team, your role is to ensure timely and accurate processing of all trade payables, subcontract payables, rents, leases, & finance obligations as approved.
• Your meticulous work in timely and accurate invoicing for services performed, posting client payments, and collecting all debts due to the company is highly valued.
• Your dedication to researching and resolving vendor statements, vendor inquiries, and client inquiries regarding billing and payments is integral to our financial health.
• Your preparation of monthly general journal entries as assigned to support monthly financial reporting and reports to support monthly financial statements and management reporting needs is vital.
• Your commitment to perform monthly balance sheet reconciliations and other duties as assigned is greatly appreciated.
• Execute full-cycle A/P for a large company
• Ensure all vendor invoices are approved and enter the system quickly and accurately
• Handle the customer service needs of internal business partners
• Work with vendors and subcontractors to resolve discrepancies
• Perform job closing duties
• Perform lien waiver verification, MSAs, addendums, and other subcontractor verifications
• Reconcile open POs to help ensure that Job Cost reports are as accurate as possible
• Process payments, verifying the accuracy and completeness of all issued payments
• Apply sales tax rules; identify exceptions
• Prioritize invoices according to cash discount potential and payment terms
• Reconcile credit card payments and vendor statements
• Compare invoices to purchase orders, prices, terms of payment, and other charges
• Scan and archive data
• Identify and recommend process improvements
• Participate in cross-training
• Perform processes and controls correctly and punctually, ensuring company policies are followed
• Classify revenue data
• Assist with internal and external audits as needed
• Assist in establishing, updating, documenting, and executing policies and procedures
• Ability to communicate with vendors, contractors, and service providers via email and phone call
• Prepare financial records
• Determine profitability by day, week, month, year, per project, and per employee
• Track receipt of data and source documents.
• Prepare and sort source documents and interpret data to be entered.
• Contact preparers of source documents to resolve questions, inconsistencies, or missing data.
• Maintain accurate and complete client files/filing.
• Perform data entry in the Accounts Payable/Account Receivable System from source documents, complete necessary coding, confirm data accuracy, and make necessary corrections.
• Contribute to team efforts to achieve results as required.
• Perform general clerical duties such as typing, scanning, copying, filing, etc.
• Prepares work to be accomplished by gathering and sorting documents and related information.
• Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining payment authorization.
• Obtains revenue by verifying transaction information, computing charges, and refunds, and preparing and mailing invoices.
• Collects revenue by reminding delinquent accounts and notifying customers of insufficient payments.
• Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
• Maintains accounting ledgers by posting account transactions.
• Verifies accounts by reconciling statements and transactions.
• Resolves account discrepancies by investigating documentation and issuing stop payments and adjustments.
• Maintains financial security by following internal accounting controls.
• Secures financial information by completing database backups.
• Maintains financial historical records by filing accounting documents.
• Contributes to team effort by accomplishing related results as needed.
• Perform other duties and responsibilities as needed or assigned.

QUALIFICATIONS (SKILLS, KNOWLEDGE AND ABILITIES REQUIRED)

• Five (5) years of previous accounting experience in accounts payable full-cycle
• Five (5) years of previous accounting experience in accounts receivable full-cycle
• High degree of accuracy
• Previous experience with general ledger reconciliations
• Proficient in Microsoft Office Suite, Google Workspaces with advanced Excel skills
• Must maintain a high degree of personal and professional integrity and honesty
• Able to think critically, analyze, define issues, collect data, establish facts, draw valid conclusions, develop plans & processes, and execute them effectively with exceptional attention to detail, accuracy & thoroughness
• Able to read, write, and speak English and respond to complex inquiries from internal and external customers
• Able to prioritize multiple, simultaneous demands and work well under pressure
• Able to work both independently and as a team member
• College-level coursework in accounting and prior experience in the logistics industry preferred
• Bachelor’s Degree in a related field preferred
• CPA preferred
• Strong customer service skills
• Strong negotiation skills
• Proficiency in mathematics
• 95 WPM or better, preferred

Work Schedule
• Monday – Friday
• 7:00 AM – 4:00 PM Pacific Time
• May need to work weekends when requested

Resumes and CV can be emailed to: Click to view