Accounts Receivable/Administration Clerk

Our Business provides Hydraulic Hose & Fittings sales & service on construction and industrial equipment.

We are currently seeking an Accounts Receivable Clerk to join our dynamic exciting team. As an integral member of the team, you will be responsible for a variety of admin tasks. Your pride in staying focused and handle a lot of detailed information as well as a variety of tasks will be a vital part as you learn and grow within this diverse and interesting position of all office procedures.

DUTIES & ESSENTIAL RESPONSIBILITIES:

Ensuring all incoming calls regarding account queries from Customers are answered in a timely fashion.
To establish good working relationships with internal departments.
Continuing development of the accounts processes to facilitate a completely streamlined service for our customers
Process and post deposits including, cash, cheques, credit card and electronic payments.
Process collections activities including initiating collection calls for overdue invoices.
Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing record.
Month end Close and Other Functions .
Assist with cashflow management based on aging of overdue invoices.
Preparation of month end journal entries and schedules, including reconciliation of accounts and accrual.
Manage, reconcile and administer payments for the credit card program.
Prepare numerous data sheets/ invoices for data entry.
Prepare Work Assessment/Estimates/ Documents
Create shipping documents/scanning/ printing/ clerical work.
Create/post Purchase Orders & prepare payment to suppliers
Proficiency in Filing / Labeling / Sorting.
OTHER FUNCTIONS AND RESPONSIBILITIES

Internal communication as required.
Print and distribute monthly financial reports.
Great organization skills

QUALIFICATIONS

Previous experience in similar environment would be an asset.
Proficient in use of QuickBooks, Simply Accounting, MS Office Suite (excel, word, OneDrive, etc.), or similar software.
Detail oriented order processing.
Excellent communication skills an attention to detail.
Organized person who can multi-task and deliver to tight timeline.
Job Type: Full Time

Salary: (Range dependent on experience/skills)

Professional Experience Required

2+ years of AR experience required.
Strong Microsoft Excel skills and familiarity with all Microsoft Office programs.
Strong communication and interpersonal skills, attention to detail and the ability to work well with industry professionals.
Advanced Excel proficiency and analytical skills.
Strong organizational and multi-tasking skills.
Exceptional attention to detail.

Experience:

Microsoft Excel/Google Sheets: 1 year (required)
Customer service: 1 year (required)
Administrative/Office: 1 year (required)
Accounts receivable: 1 year (required)
Accounts Payables: 1 year (preferred)
Accounting/Bookkeeping: 1 year (preferred)