This is a remote position.
Job Description
We are currently seeking an organised and detail-oriented Admin and Finance Assistant to join our team. This role is critical in managing our day-to-day administrative and financial operations, ensuring accuracy and efficiency in data entry, invoicing, and inventory management. The successful candidate will be familiar with modern ERP systems, particularly Odoo, Xero, Smartsheet and have a strong background in using Excel for financial reporting and data management. Responsibilities will include processing bills and invoices, managing customer communications, and maintaining low-level inventory records. Your ability to handle multiple tasks effectively and your keen attention to detail will make you a vital part of our administrative support structure, contributing to the smooth and efficient operation of our business.
Responsibilities
Data Entry and Invoice Management
Perform data entry tasks with high accuracy, ensuring all financial data is correctly recorded in our ERP system.
Manage the creation and dispatch of customer invoices, processing incoming bills, and maintaining accurate financial records.
Financial Reporting and Excel Use
Prepare financial reports and supply bills using Excel, ensuring data is presented clearly and accurately.
Utilise advanced Excel functions to manage and analyse financial data, contributing to efficient financial operations.
Inventory and Data File Management
Oversee low-level inventory management, ensuring records are up-to-date and reflective of current stock levels.
Handle the exporting and importing of data files, ensuring seamless data integration across systems.
ERP and Email System Management
Utilise Odoo or similar system for various administrative and financial tasks, ensuring familiarity and proficiency with the system’s features.
Action bills and manage communications through email, ensuring timely responses and updates to suppliers and customers.
Requirements
At least 3 years of experience in an administrative and financial support role, demonstrating proficiency in data management and financial operations.
Strong knowledge and experience using ERP systems
Desirable
Experience/Familiar in using Smartsheet for project management and task tracking is highly desirable.
Software Expertise
Familiarity in Odoo or similar software, with the ability to utilise its features for comprehensive business management.
Experience in MYOB or other ERP system with an understanding of transitioning systems to Odoo, ensuring minimal disruption in financial processes.
Advanced skills in Excel for financial analysis and reporting.
Education Requirement
A tertiary qualification in business administration, finance, or a related field is preferred, providing a foundational understanding of business and financial principles necessary for effective performance in this role.
Time Zone: Australian Business Hours
Applicant Location: Must be Filipinos living in the Philippines
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HOW TO APPLY!
Email your Updated CV/Resume to ( ONLY send PDF or DOC format CVs, AVOID sending other formats like JPEG or PNG)
Please follow this format:
Email subject: Admin & Finance Assistant| Indicate your gross monthly salary expectation in PHP
Once this process is done, watch out for the next email instruction, don’t forget to check your spam/junk folder regularly as some emails may not go straight to your inbox
APPLY FOR THIS JOB:
Company: Black Velvet Cakes
Name: Allie Porter
Email: