Admin Assistant

About Us: As UFIT continues its expansion, we are actively seeking a dedicated and proactive Administrative Assistant to become an integral part of our team. Please visit our website to see more of the impactful work we do for the youth! Click to view/

Job Description:

Position Overview:We are in search of a meticulous Administrative Assistant who will play a pivotal role in ensuring the seamless day-to-day operations of our office. The successful candidate will provide crucial administrative support, oversee office functions, and actively contribute to project management, all aimed at maintaining operational efficiency.

Qualifications:

-Minimum of a associates degree or equivalent; additional qualifications or certifications in office administration are advantageous.
-Proven experience in an Administrative Assistant role or a related capacity.
-Proficiency in Google Workspace (drive, slides, docs, etc).

Key Responsibilities:

-Information Management: Manage information flow in a timely and accurate manner.
-Calendar Management: Efficiently manage calendars and set up meetings.
-Financial Reporting: Track daily expenses and prepare weekly, monthly, or quarterly reports, including monthly credit card statement reconciliation.
-Inventory Control: Maintain UFIT uniform inventory.
-Document Handling: Create copies, scan files, and complete similar document-related tasks.
-Data Entry: Perform database entry tasks.
-Communication: Format information for internal and external communication, including memos, emails, presentations, and reports.
-Meeting Support: Attend meetings and take comprehensive notes.
-Procedure Documentation: Document procedures and create relevant Standard Operating Procedures (SOPs).
-Call Management: Screen and direct phone calls professionally and efficiently.

Required Skills and Knowledge:

-Google Workspace Proficiency: Demonstrated skills and experience with Google Workspace, including proficiency in using databases and conducting internet research.
-Workload Organization: Ability to effectively organize and prioritize workload to meet deadlines and execute work assignments with minimal supervision.
-Alignment with UFIT Values: A personal mission, vision, and values that closely align with the mission of UFIT.
-Professionalism and Integrity: Consistently exhibit professionalism and integrity through exceptional written and verbal communication skills.
-Exceptional Organizational Skills: Possess outstanding organizational abilities, including keen attention to detail, adept time management, multitasking proficiency, effective priority setting, and strong problem-solving skills.
-Confidentiality: Demonstrate the highest level of discretion and confidentiality in handling sensitive information.
Time Management: Exceptional organizational and time management abilities with a proficiency in task prioritization.
-Communication Skills: Outstanding written and verbal communication skills.
-Precision: Unparalleled attention to detail and a commitment to precision.
-Proactive Problem-Solving: Strong problem-solving skills and a proactive approach to tasks.
-Teamwork: Superb interpersonal skills and the ability to function effectively within a team environment.

· Minimum 2 years work experience as an Administrative Assistant or similar role.

Job Types: Full-time, Part-time

Salary: Php250.00 per hour

Expected hours: 25 – 40 per week