Admin Assistant

Polianna is a Digital Marketing Company based in Arlington, VA. It helps local businesses increase their sales, improve customer retention and enhance profitability by marketing online via Search Engine Optimization more effectively.
Why join Polianna?
Work in the US market with a talented and fun team on an exciting mission
Benefits: HMO, SSS, Philhealth, HDMF
14 Days of Paid Personal Time-Off
Paid Regular Non-Working US Holidays
Year-end Bonus
All Expense Paid Yearly Team Retreat!
Company-sponsored learning and professional development
Fully remote, work anywhere!
Competitive Pay: USD 400-600 depending on experience
About the Company
Our company has 5 Core Values:
Continuous Self-Improvement: Always finding better ways to do things
Look for Win-Win-Wins: Pursuing opportunities only if they benefit our partners, our team, and each person individually
Keep It Simple, Sailor (KISS)
Consistency: To be positively dependable
Enjoy the Journey: Do all things with ease
We are looking for an Operations Admin Assistant to provide administrative support to our operations team while working remotely. To succeed in this role, you should possess excellent listening skills and the ability to perform multiple tasks simultaneously. You should also have outstanding problem-solving skills and the ability to meet deadlines. Prior work experience working as a Virtual Assistant or similar position with a digital marketing company will be an added advantage for this position. In addition to this, you should be able to perform all your duties under no supervision. If you are qualified and would like to work as an Operations Admin Assistant, send in your job application immediately.
We strive to provide an environment that promotes professional growth, development, and success. As an Operations Admin Assistant, you will play a pivotal role in supporting our Operations team, assisting with high-level tasks, and contributing to our organization’s overall efficiency and productivity.
We look forward to hearing from you. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.
RESPONSIBILITIES:
Reviewing and qualifying of calls/leads from our digital marketing campaigns
Data entry on Google Sheets or Excel experience
Maintain Google Folder organization to optimize document management.
Schedule and initiate Zoom meetings for the team, ensuring efficient virtual collaboration and notetaking.
Assist Operations team on administrative tasks:
Email reviewing and correspondence
Completion of details of intake form and master spreadsheets
Content Ordering
Ordering of Partner Incentives
Assist in tracking expenses related to operations and time tracking reports.
Help with research and testing of tools and softwares
Assist Project Manager with the following tasks but not limited to:
Data inputs on reporting for activities completed
Compiling data on presentation
Help organize our project management tool: Basecamp
Minor coordinations on project management
Assist team on ensuring website forms and functionalities are working properly
Other administrative tasks and responsibilities related to the operations team
REQUIREMENTS:
Experience as a Virtual Assistant or relevant role
Marketing and SEO Knowledge: Previous experience in SEO or Marketing-related fields is a plus, contributing to our team’s diverse skillset.
Experience with word-processing software and spreadsheets (e.g., Google Docs, Google Forms, Google Sheets, Google Drive)
Familiarity with project management tools, preferably Basecamp.
Proficiency in scheduling and managing Zoom meetings
Knowledge of online calendars and scheduling (e.g., Google Calendar)
Excellent oral and written communication skills
Excellent phone, email and instant messaging communication skills
Excellent organizational and time management skills
Demonstrate strong coordination skills to facilitate seamless team activities.
Must have a can-do attitude!
Must have a backup internet connection or dual internet connection set up. (This is a must)
At least a minimum quad-core CPU for workstation/laptop, the faster the processor, the better. (This is a must)
You’ve reached this far! If you have all the qualifications needed, please send at least a 3-minute video sharing:
Your self-introduction
Why would you be a great Operations Admin Assistant for the team?
Then, fill up the Job Application Form. The link is provided below. We will contact you if you are qualified for the position as soon as possible.
Link: Click to view/6fa4mGLXGEWwmC88A
Website: Click to view/