Admin Assistant

Profiter CPA Group is located in Chicago, Illinois and is an expert in all areas of accounting, bookkeeping, consulting, outsourcing, payroll and business services.

They are all about work/life balance and training their team members to help them grow in their careers.

Please visit their website to learn more – ?Click to view/

Salary: Between 35,000 to 40,000 Pesos Per Month (depending on experience)

Experience: 3+ years of US Administrative work experience

Working Days: Monday to Friday ?(US Public Holidays will apply, with Philippines Public Holidays negotiated)

Shift Schedule: 9 am to 5 pm US Central Standard Time (CST)

Training: In-depth training provided

Equipment: New Equipment supplied

Start Date: Immediate job opening

Job Summary:

We are looking for a Virtual Admin Assistant with excellent communication skills, tech-savvy abilities, amenable to work in Night Shift (PH time) and preferably with knowledge and experience in our frequently used programs as follows.

1. MS Excel and Google Sheets

2. Karbon or ClickUP or other Practice Management Software for Accounting Firms.

3. ADP Payroll (preferred but not essential)

4. Quickbooks Online (preferred but not essential)

Tasks & Responsibilities:

Assign, monitor, and complete clerical, administrative and secretarial responsibilities and tasks.
The position requires you to report to the CEO
Assisting with the Workflow Scheduling
Updating the databases and KPIs for our teams
Client Engagement Letters and processing payments.
Adding Work assignments in Karbon Practice Management System
Allocate available resources to enable successful task performance.
Co-ordinate office staff activities to ensure maximum efficiency.
Internal Monthly reporting WIP Sales, etc.
Newsletters
Organize orientation and training of new staff members.
Manage Digital filing systems in Smart Vault and Microsoft 365
Ensure security, integrity and confidentiality of data.
Create and be responsible for SOPs (Standard Operating Procedures)
Prepare operational reports and schedules to ensure efficiency.
Co-ordinate schedules, appointments, and bookings
Review and approve office supply acquisitions.
Handle customer inquiries and complaints.
Any other reasonable tasks assigned by the CEO.
Answering Phone calls.
Manage/Add contacts in Ring Central Phone system
Social Media Postings, Marketing, YouTube Marketing
Check CEO’s email.
Data entry in Tax, payroll, and bookkeeping programs.
Prepare Fillable PDF sheets for Forms.
Asking clients to post reviews on Google.
Manage CRM System.
While this role will require you to work independently, you will also collaborate with other team members at times.

About you:

A positive attitude
Enjoy sharing your knowledge and experience with other team members
Strong attention to detail and ability to problem solve
Fast learner
Excellent communication skills
Great work ethic
What we can offer you:

A competitive salary
Direct hire
20 days of holidays
A great working environment
Training and career growth
Performance Appraisals:

You will have a 6 monthly performance review, identifying your strengths and area for improvement. Salary will be formally reviewed ?annually along with the opportunity for you to provide feedback to improve your position and the firm as a whole.

If you are a committed person seeking ?work-life balance, then please Apply Now!

Benefits:

Work from home
Schedule:

8 hour shift
Monday to Friday
Experience:

US Administrative: 3 years (Required)
Karbon/ ClickUp or any Practice Management Software: 2 years (Required)