Admin Assistant (EA to COO)

JOB RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• You will provide administrative support to the CEO, COO and Operations Coordinator with duties related to coordinating appointments (to involve calling and coordinating with US-based companies), managing their calendars, attending meetings to provide minutes and follow-up reminders / support, and coordinating communication to keep a lot of plates spinning in the air
• Manage professional and personal scheduling for CEO and COO, including agendas, mail, email, calls, travel arrangements, client management, etc.
• Maintain the CEO / COO’s calendar in a thoughtful and purposeful manner, ensuring meetings contain the appropriate attendees, agenda items, and any changes are done with full consideration of a nationwide/worldwide team, spanning multiple time zones
• Support team leadership with performance reviews and planning documentation
• Support the onboarding of new leads and clients for recruiting, including managing tracking and reporting
• Support our Operations Coordinator with time tracking, attendance, daily recaps and weekly scorecards
• Set up the onboarding of new team members, including setting up new accounts, creating proper channels in Slack as needed, adding them to Trello (our project management system), etc.
• Managing our project management system, including setting up the monthly workflows, overseeing weekly productivity, and reporting on any issues

EXPERIENCE AND SKILLS REQUIRED:

• 2+ years of experience as an Administrative Assistant or Executive Assistant; C-suite experience is a huge plus
• Demonstrate a solid typing WPM (ideally 55 wpm+)

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TECH REQUIREMENTS:

• Computer – at least i5 or equivalent with 8gb RAM
• Internet Speed – At least 50 MBPS Download speed

Job Type: Full-time
Schedule: Sunday to Thursday, 12PM to 8PM CST // Monday to Friday 2AM to 10AM PHT
Salary Range: P22,000-35,000 full-time monthly, depending on experience
We pay 13th month.

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APPLICATION INSTRUCTION:

1. Please send an email to Click to view with the Subject: I am your next MM Admin Assistant

2. Then, please share a couple of paragraphs describing why you’d be good for this position, and

3. Please share the link to your resume (don’t skip this step or we will not accept your application!).

4. Please also include your mobile phone and Viber contact number (We will provide updates regarding your application here) to speed up the application process. Thank you.