**To apply, kindly submit your resume in English. Please note that any other format will not be considered.**
Who we are:
Kajae is a premium staff augmentation company, connecting top global talents to thriving US companies and clients offering fully remote opportunities. Our team hails from over 15 different countries, with the majority coming from the Philippines and Latin America. We pride ourselves on our tight-knit culture and strong bonds, despite working remotely across diverse timezones.
What we offer:
* Competitive salary. We pay an average compensation that is 40% higher than how much professionals normally earn in the Philippines. Receive your pay in USD!
* 100% fully remote work setup. Work from home or work from anywhere in the world— forever! Eliminate the hassles of commuting and be around family more without missing out on life’s biggest moments.
* Healthy work-life balance. There’s nothing we prioritize more. We do regular check-ins with the team for the first few months to provide support and work advice. We also make sure you are working with only the best clients and a healthy work environment.
* Health Insurance. Covered after the third month of contract.
* Mental Health Support Program. We have an in-house mental health professional to make sure our team members have all the support they need.
* Referral Bonuses. Earn up to $100 USD for every successful candidate you refer (because you’ll want to tell your friends!)
* Fun virtual events. We have monthly virtual events where everyone gets together, play fun games, celebrate special holidays, with many opportunities to win cash and exciting prizes.
* Kajae Spotlight Bonus. With stellar performance comes the Kajae Spotlight cash bonus!
* We have a tribe! Get the chance to engage with the whole team on our team’s social platform and earn coins along the way. Bid on some of our crazy auctions and get the chance to win prizes like Airpods, Apple Watch, Starbucks gift cards, shopping or experience vouchers, and more!
* Continuing Education. 100% free courses offered through our university partners in the US in order to earn academic credits for Master’s or Graduate Degree programs.
* All-Expense Paid Summits. Earn your way to our annual Kajae Summit as a reward for your outstanding performance and tenure. The last two summits were held at Palawan, Philippines and Cusco, Peru (we saw Machu Picchu together!).
Who we are looking for:
We are seeking a proactive and highly organized Administrative Assistant to join our team. In this role, you will be responsible for various administrative tasks to ensure the smooth functioning of our operations. Your main responsibilities will include organizing emails, calendars, and corporate outings, as well as managing Key Performance Indicators (KPIs) and assisting with onboarding processes. If you have vast experience on similar roles, we would like to hear from you.
Main responsibilities:
• Organize and manage emails, calendars, and corporate outings.
• Run and manage the platform efficiently.
• Work during US business hours to support the team.
• Utilize Buildertrend software for project management and coordination.
• Provide timely reminders to subcontractors for project deadlines and tasks.
• Source and organize subcontractors for administrative tasks related to project facilitation.
• Display a proactive attitude and take initiative in handling tasks.
• Assist in managing and updating to-do lists in Buildertrend.
• Collaborate with team leads to streamline processes and ensure effective communication.
• Maintain organized to-do lists and reminders for all team members.
• Ensure accountability and follow-up on assigned tasks.
• Facilitate the submission of Requests for Information (RFIs), correct contracts, and gather information from subcontractors for ongoing projects.
• Assist in creating and implementing efficient systems for enhanced productivity.
• Act as an office manager, handling payments and other administrative duties as required.
What you need:
• Strong organizational and time-management skills.
• Proficiency in using Buildertrend software or similar project management tools.
• Excellent communication and interpersonal abilities.
• Proven track record of being proactive and taking initiative.
• Experience in administrative tasks, preferably in a construction or project-based setting.
• Ability to work collaboratively with team leads and subcontractors.
• Detail-oriented with a focus on maintaining accuracy.
• Prior experience as an office manager is a plus.
Software and Tools Used
• Buildertrend
• or similar Business Operating System (BOS)
• MS Excel
• GSuite or O365
• Zoom
APPLY FOR THIS JOB:
Company: IBX Digital
Name: Alvin Flores
Email: