Admin Assistant with HR Experience

Job Title: Admin Assistant with HR Experience

Business Type: Coffee Supplier

Role Overview:
We are seeking a highly organised and detail-oriented Administrative Assistant Specialising in HR to join our team. The ideal candidate will have experience in human resources administration and project management. This role involves managing documentation, supporting the staff performance review process, handling onboarding and offboarding of employees, and providing general administrative support across various teams.

Responsibilities:
– Documentation Management: Rewrite and update position descriptions (PDs) according to the new template structure, ensuring all documentation is accurate and organised for the staff performance review process using Word, Microsoft Forms, and email.
– Presentation Development: Create presentations for various projects utilising PowerPoint and Canva.
– Organisational Structure Updates: Maintain and update the organisational structure using Visio.
– Onboarding and Offboarding: Oversee the updating of the onboarding process and digitise the exit interview process using Microsoft Forms.
– Social and Communications: Conduct research, obtain quotes, and book arrangements for staff social events. Draft all-staff emails for review.
– HR Communication: Act as the first point of contact for HR-related inquiries, providing assistance and distributing HR communications.
– Cafe Awards Project: Assist in various administrative tasks including research and scheduling related to the cafe awards.
– General Administrative Support: Provide support such as scheduling meetings, writing emails, and performing other administrative tasks as required.

Requirements:
– Proven administrative skills, preferably in Human Resources or a related field.
– Experience in an administrative support role, particularly in HR.
– Strong research and formatting skills using the specified software.
– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Visio).
– Excellent organisational skills with an exceptional attention to detail.
– Strong verbal and written communication abilities.
– Capability to handle confidential information with discretion and professionalism.
– Effective problem-solving skills and the ability to thrive in a fast-paced environment.
– Highly organised
– Excellent communication skills and proficiency in English
– Ability to work under pressure and meet deadlines

Software to Be Used:
– Word
– Excel
– PowerPoint
– Outlook
– Visio

Timezone: AEST

Working Hours: 2 hours per day / 10 hours per week

Rate: $420AUD per month