Admin & Automations Virtual Assistant (Experience necessary)

Job Title: Admin & Automations Virtual Assistant

About Us:
Harmony Jade specialises in empowering ambitious businesswomen through mentoring and yoga retreats. Harmony runs mentoring 1 to 1 and Group Mastermind programs. Our brand thrives on a blend of professional development, personal growth, and wellness, aimed at fostering work-life balance, mental health, and entrepreneurship among our clientele.

The Vision:
To scale the Group Mastermind to 150 business owners in the next 6-12 months, build a great brand culture and community as well as a thriving happy team who want to grow and develop with the business.

Position Summary:
We are seeking a highly organised and proactive Virtual Assistant to support our dynamic team. The successful candidate will be responsible for setting up business operations, automations and project mgt softwares and making suggestions to optimise current tools and resources for both the business and the client portal as well as helping with admin and organisational tasks. This role requires a blend of creativity, technical proficiency, and excellent communication skills.

Responsibilities:
– Email Management:
– Organise the inboxes by sorting emails into folders.
– Send weekly newsletters to our subscribers using our Kajabi platform using templates provided
(1 x value add email on weds, 1 x promotional email on alternating Fridays & sundays).
– Setting up email sequences and automations to systemise processes and optimise platforms.

Automations & Systems:
– Set up Project mgt software Click up for both business and client use.
– Maintain and update project management tools (Notion, ClickUp).
– Set up and manage workflows and automations using Zapier to streamline operations and optimise applications.
– Website maintenance as required for updates to copy, events, landing pages, lead magnets etc.
– Administrative Duties:
– Weekly KPI tracking and report generation. (itemised in Notion)
– Event admin management including ticket setups across platforms (Kajabi, Eventbrite, Humanitix, Google Maps, LinkedIn).
– Document creation and form setups for events as needed.
– Manage calendar and schedule appointments using google calendar & click up.
– Create SOP’s (standard operating procedures) for repeatable and teachable tasks and processes, and save to Harmony Jade HQ files, upload to client resources where possible.

Required Skills and Experience:
– 1+ year of experience in virtual assistance or SMM a related field.
– Proficiency in all areas and platforms listed.
– Strong communication skills in english
– Creation of high quality work
– Experience in administration and automations
– Knowledge of podcast management is a plus.

Soft Skills:
– Fast learner with attention to detail.
– Proactive and forward-thinking, doesn’t need micro management
– Excellent communication skills in English.
– Open to learning new platforms and skills in own time
– Positive attitude and open to feedback.

Technical Requirements:
– Highly skilled with Click Up, Kajabi, Automations inc Zappier, Emails, Dashboards, Digital filing and organising, ideally also familiar with Later, Canva, WhatsApp, Instagram, Facebook, LinkedIn, plus FB Ads.

Contract Details:
This is a part time contract position starting with 10 hours per week.
Rate: $7 AUD per hour, with potential for growth and extra hours with proven performance.

Please reply to this job ad with subject “AUTOMATIONS WIZZ”, and send me a video detailing why you are the best candidate for the role.

DO NOT apply if you cannot work mon-fri for at least 3 hrs per day, do not apply if you don’t have room for more hours or growth with our business, do not apply if you are not excited and motivated to work with a fast paced growing business.

Bonuses:
For the right candidate, extra training, access to courses and development will be offered.