Admin Executive Assistant – Part-Time

Title: Admin Executive Assistant – Part-Time (Remote)
Industry: Healthcare
Location: Remote/Work-From-Home
Contract Type: Freelance/Part-Time

About Our Client:

Our client is a distinguished association committed to empowering denturists across Ontario by delivering superior services ranging from offering insurance and continuing education to facilitating access to pivotal trade shows. They are on the lookout for a committed and adaptable Executive Admin Assistant to join their team. This crucial role is central to ensuring seamless operations and delivering outstanding service to our members.

Job Responsibilities:

– Handle incoming and outgoing communications, including calls and emails, to provide excellent customer service.
– Act as the primary contact for member inquiries, offering prompt and supportive assistance.
– Oversee new memberships, process orders, and conduct precise data entry.
– Utilize a custom-built DNA system for e-commerce management, member renewals, event management, and member profile updates.
– Support financial operations through QuickBooks, manage patient charts and order processing during peak seasons.
– Plan and execute trade shows and conferences in collaboration with the board and external planners.
– Receive training in event coordination to ensure smooth execution of events.
– Compile detailed reports from the DNA system and manage data for internal stakeholders.
– Manage member inquiries and communications through the info@ email account on Office 365.
– Coordinate SharePoint initiatives, including a shared calendar for the board.

Skills and Competencies:

– Previous experience as an administrative or executive assistant, preferably within a professional association. Customer service experience is a must.
– Familiarity with Office 365, QuickBooks, and the ability to learn custom-built systems.
– Excellent verbal and written communication skills.
– Competency in generating reports from databases and converting data into accessible formats.
– Organizational skills for event logistics and vendor management.
– Independent work ethic, initiative, and problem-solving skills.
– High accuracy and attention to detail in data entry and record-keeping.
– Strong interpersonal skills to engage effectively with members, the board, and partners.
– Flexibility in managing tasks efficiently during peak business cycles.

Additional Information:

– Start Date: ASAP
– Employment Type: Part-time, 10 to 15 hours per week
– Work Schedule: Any 2-3 hours between 9 AM to 3 PM Eastern Standard Time
– Reporting To: Executive Director
– Pay: $8-$10 CAD per hour (Canadian Dollar)
– Requirements: Complete home equipment setup required (desktop/laptop, headset, stable internet, webcam).

Application Process:

Interested candidates should submit the following:
Recent CV.
A voice recording introducing yourself and detailing your experience via Click to view.

**Note: Incomplete applications will not be considered.**