Job Title: Transaction Coordinator / Admin for Real Estate Office
We are seeking a motivated and detail-oriented in office Transaction Coordinator / Admin to join our team at our real estate office. The ideal candidate should possess strong communication and organizational skills, with a passion for real estate and a commitment to providing excellent customer service.
Responsibilities:
Confirm all paperwork has the correct signatures and dates, assuring that the closing process has been done accurately and efficiently.
Assist real estate agents, clientele, and other stakeholders with paperwork and ensure the completion of all necessary documents, such as appraisals, titles, and mortgage loans.
Enter client information into the client database system and submit appropriate documentation to the office broker for file compliance and keep track of transaction activity.
Ensure a smooth real estate sales process from the accepted offer to closing.
Act as a liaison between clients, inspectors, and agents.
Participate in company-provided training sessions.
Manage the process from accepted offers to close.
Create and maintain an operations manual that documents all systems and standards.
Be the first point of contact in handling customer inquiries and complaints.
Provide concierge-level customer service to clients and customers.
Work with all preferred vendors, including professional photographers, contractors, etc.
Set and send out weekly reminders of upcoming critical dates.
Assist in day-to-day office tasks, organizing workflows, and reducing inefficiencies.
Ensure scheduling is complete and deadlines are met.
Additional office tasks or projects as they become available.
Requirements:
High school diploma or equivalent. Associate’s or Bachelor’s degree preferred.
Strong organizational and communication skills.
Driven by a desire to provide excellent customer service and a great customer experience.
Previous experience in transaction management, transaction coordination, real estate, or mortgages highly valued.
Applicants must possess exceptional organizational and verbal and written skills.
Proficiency with a CRM, Google Suite, and Canva.
Excellent customer service skills.
Ability to work in a fast-paced environment and meet deadlines.
Strong attention to detail and problem-solving skills.
Must be able to work independently and as part of a team.
Kindly submit below assessments needed as requirements for this position:
1. Disc Assessment – /disc
2. Internet Speed screenshot – /
3. Typing Test – /
4. Audio recording for 2-3 minutes about yourself and why would you be a good fit for this position?
If interested, please send your resume with a compelling cover letter and the other requested assessments to
Email Subject: TC/Admin-CC-2023
Only applicants who follow these instructions will be considered for the you meet the qualifications and are interested in this exciting opportunity, please submit your resume and cover letter for consideration. We offer a competitive salary, benefits package, and a supportive work environment.
APPLY FOR THIS JOB:
Company: Immigo
Name: Omar U Harper
Email: