Admin VA

Role
This position will be responsible for supporting the Executive Team including with our product, marketing, and content projects. This position will also handle most admin tasks.

As an Admin Assistant, you are responsible for helping manage the systems of our organization and assisting with building up a motivated team of True Believers that will help us achieve our company goals. You are also responsible for helping with the implementation of our cadence, targeted interactions, and operational systems.

Responsibilities
Assist With Business Management
Client-centric mission – reinforce the client-centric mission with our team so that we make certain that we are moving towards our long-term outcomes
Company tenets – work with the team to reinforce the company tenets so that they are used in decision-making in all departments
Review CEO Metrics
Recruiting and retention – recruit game-changing team members and put in place operational systems that ensure they stay with us for the long term
Assist the creation, implementation, and support for all HR policies, processes, and documentation
Fact Checking and Business Development
Company Cadence – understand that cadence, start to finish, and execute targeted interactions with our team and with individual departments as needed throughout the year

Team Management
Apply company systems throughout our organization and reinforce transformational leadership in our organization and create systems so every person knows what their outcomes are, what they are accountable for and what their scoreboard is (outcome, accountability, and transparency)
Drive Team to get results
Manage the relationship with accounting company to ensure that we continue to have up-to-date and accurate bookkeeping.
Ensure all clients are delivered KPIs each month,
Dealing with Contractors and Strategic Relationships
Saying No to Clients, Meetings, Partnerships, Expenses
Time Study and Report Evaluation

Project Management
Drive and manage the tactical delivery of ongoing projects in the company deliverables for all company initiatives and report back to the CEO and team
Project handoffs; once created, facilitating the implementation and management of said projects
Task Creation and Delegation from 30 and 90 days
Calendar Management
Finding minimum effective dose for desired result
Project Management and Project Planning and Creation
Review and update/delegate process docs
Track Goals and Targets
Airtable Management
Process Improvement
Metrics and Milestones Creation
Process Documentation
Process For Getting Media Opportunities

Protecting the CEO
Helping CEO complete the items on her personal waterfall & perfect day.
Assisting CEO with Time Management
Call Selection and Scheduling
Support the CEO in executing her vision and growing the business.
Manages CEO’s Weekly Commitment List, calendar, productivity, travel, scheduling, and logistics
Personal Life Pressure and Noise
Question CEO’s Decisions
Travel arrangements
Scheduling Appointments and Self Care
CEO Business and Personal Preferences documentation
Preferences, Thinking, Personality, Triggers, Opinion, Thought-Process, Limitations of CEO and find solutions and best practices

Results
We follow our company cadence and all of the targeted interactions
Each member of our team has a clear outcome, knows their scoreboard, and understands what they are accountable for (outcome, transparency, and accountability)
We practice transformational leadership in our organization and allow people to understand what they are truly capable of
The projects we commit to are completed on time and create the desired outcome for our company and our clients.
We use the minimum effective dose systems and platforms in order to get the greatest results
The foundation of our company, accounting, finance, taxes, and legal are up-to-date and accurate
Help move PFG towards goals
Timely submission of reports
Planning done with sufficient lead time for team to take action(weekly, monthly, quarterly, annual, monthly all-hands)
Deadlines assigned and met for each team member for tasks
Heather less calls per day in conjunction with CM for less social and messaging
Positions filled as needed, not late, not too early
Clients Happy
Invoicing on Point

Requirements
High-level communication skills and responsiveness
Exceptional handle on English language, written and spoken
Work no other positions
Emotionally self-regulate even during times of pressure and stress to be present for the team
Able to consistently understand the intent and vision of the executive team , work as a sounding board
Ability to set goals and develop achievable timelines to hit them
Highly developed self-awareness and leadership skills
Ability to assess company based on data
You will work to decrease the noise of the executive team and be a barrier
Desire to overcome a new challenge everyday