Admin with a Twist: Rock Musician Seeks Personal Assistance and Property Management Support

Position overview:
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Touring independent rock musician involved in multiple projects seeks a motivated, detail-oriented Administrative Assistant to support various administrative tasks. The ideal candidate should be highly organized, adaptable, and comfortable working in a fast-paced environment. Appreciation of punk music and familiarity with queer- and transgender-related content are pluses.

Career potential:
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This is intended to be a long-term role with lots of room for growth. As operations grow, you will have the opportunity to manage projects, systems, and potentially your own team of VAs.

Responsibilities:
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Diverse project portfolio: You will work on a wide range of projects across three different domains: rock band management, personal assistance, and property management. These projects encompass various tasks such as data entry, research, scheduling, and more. Your attention to detail and your ability to adapt to different challenges are key to success in this role. Ongoing training will be provided.

In an effort to give a sense of the breadth of possibilities, the following list of sample projects and tasks is long. To be clear, though: you will *not* be asked to do all of these tasks and projects simultaneously!

Sample projects:
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– Obtain and evaluate quotes for band merchandise manufacturing (T-shirts, CDs, etc.).
– Research, draft, and post listings for items to be sold on Craigslist, eBay, etc.
– Solicit quotes, bids, and proposals for apartment repairs and tenant preparations.
– Update public records about albums that have already been released.
– Research and book travel options and accommodations.
– Check insurance coverage and schedule medical appointments.
– Calculate and submit FSA or health insurance reimbursement requests.
– Research potential press leads.
– Create or populate a system for keeping track of appliances’ and instruments’ serial numbers, purchase information, and other warranty-related information.

Sample ad hoc tasks:
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– Create and manage event listings for upcoming concerts.
– File and follow up on service work orders with service providers and/or home warranty company.
– Research and recommend subcontractors for specific tasks.
– Draft notices (official letters) to tenants, usually working from existing templates.
– Research rents for comparable apartments.
– Copy edit press releases and flyers.
– Respond to basic marketing requests regarding upcoming concerts.
– Create online listings for band merchandise.
– Update band profiles and information about supporters.

Sample routine tasks:
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– Manage calendars and schedule appointments.
– Monitor purchase return windows.
– Draft and test email newsletters.
– Adapt and schedule social media content.
– Monitor news events affecting social media posts.
– Alert on merchandise orders and contact form submissions.
– Generate shipping labels and send order confirmations for merchandise orders.
– Update simple income and expense tracking spreadsheets in Google Sheets.
– Conduct post-concert data entry and archiving, including submitting set lists for royalty collection.

Ongoing training will be provided.

Qualifications:
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– Impeccable work ethic.
– Keen attention to detail.
– Excellent English-language written and verbal communication skills.
– Exceptional organizational and time management skills.
– Familiarity with Google Suite (Gmail, Google Docs, Google Sheets, Google Calendar, etc.).
– Include the word “xylophone” at the end of your application’s subject line.
– Ability to work independently.
– Comfort — or, at minimum, lack of discomfort — with punk music and queer- and transgender-related content.

Desired additional skills and experience:
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– Social media management.
– Email management.
– Familiarity with project management software such as Asana.

Work schedule and holidays:
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This is a full-time position with potential for flexible hours. 6am to 2pm PHT (3pm to 11pm Pacific Time) preferred initially, but other arrangements may be possible. You’ll qualify for paid time off after your first three months, and most Filipino holidays will be honored.

Perks and benefits:
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Ongoing training will be provided, as will support for self-directed learning. Once you’ve completed your first three months, you’ll qualify for 13th month. And if any of these bands ever play a show in the Philippines, you’ll absolutely be on the guest list. 🙂

How to apply:
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Please share your qualifications, experience, a link to your portfolio (if you have one), and what interests you about this role. Open to newbies, but if you can provide two references, please do. Also state how many times the repeated phrase about training occurred in this post.

Thanks for your interest!