Administration and Office Management Virtual Assistant

MK&S Constructions Pty Ltd is a growing residential construction company based in North-Western Sydney, Australia. Due to our expansion, we’re looking for a full time Virtual Assistant with a focus on Administration and Office Management. The successful applicant will complete day to day admin tasks to help our office run efficiently. You will work very closely with the owner, Steve Karas. Your income and bonus rewards will be based on previous experience. There is also room to grow in the company. We want someone who wants to do everything they can to help grow the company. In return, your income will reflect this with room to increase with experience.

Administration Tasks:

-Administration tasks
-Email, calendar, and to-do-list management for Stephen Karas
-Developing company SOPs
-Developing and maintaining all staff employment documentation, keeping company certificates/licensing up to date
-Reviewing and distributing company policies and assisting onboarding of new staff members
-Implement an accurate and easy to navigate filing system of all company documents and record keeping
-Managing your own calendar making sure you are keeping busy throughout the work day.
-Date entry and back costing jobs through Buildxact and Xero

Position Requirements:

-Proficient with all Google apps
-Experience with Xero account keeping software
-Experience on Canva
-Experience with Squarespace
-High Level of English, ideally can speak good english
-Strong organisational and administration skills
-Details Oriented and strong communication skills
-Applicant must have a positive attitude towards growth in the company
-Applicant must present ideas and systems to help grow the company
-Applicants must have good common sense and apply logic to everyday tasks.

Execute the Companies Administrative tasks:
-Organise, schedule, and implement all company administrative tasks
-Coordinate, organise, and manage Steve Karas’ emails and calendar
-Organise all company filing and keep up to date company, licences, certificates, and insurances
-Develop, distribute, and onboard all company staff and subcontractors with company policies, and code of conduct
-Compile construction folders for each project which includes all required construction documentation and supporting resources to help the onsite construction team run the job smoothly, and efficiently.

If interested, please send a short video explaining why you’re interested in this position. Please include how you will help MK&S Constructions Pty Ltd grow, what your expectations are for desired income, what education you have, and any areas you would like to develop and get training on. Please include the subject

What we can offer you:

-Flexible hours. Preferably align your time zone with as much of the East Australian time zone as possible. There will be very specific metrics to be met and you must be contactable within those hours.
-You can have your birthday off and will be paid
-Australian Public holidays paid days off.
-Training and support for your growth
-After 24 months of service, the possibility of all expenses paid, trip to Australia to meet us. Depending on profitability, we may be able to include a family member or two. This would be an incentive to work as hard as you can to grow the company.

REMEMBER: WE ARE LOOKING FOR PROFESSIONALISM

Notes:

Must have extremely good internet connection