Administrative and Systems Coordinator

Job Title: Administrative and Systems Coordinator

Location: Remote

Type: Full-Time

Reports To: Operations Manager

About Us:
We are a dynamic group of companies specializing in property development, sourcing, training, construction, photography, and serviced accommodation. Our mission is to innovate and excel in all we do, leveraging efficient systems and organized workflows. We are looking for a detail-oriented and proactive individual to join our team to design and build Asana workflows, manage digital assets, and systemize roles within our business platforms.

Job Summary:
We are seeking an experienced Administrative and Systems Coordinator to design and manage Asana workflows, organize our digital assets, and ensure that business processes are streamlined and efficient across our platforms. The ideal candidate is highly organized, tech-savvy, and experienced in project management and administrative tasks.

Key Responsibilities:

Asana Design and Management:

Design, implement, and maintain Asana workflows for various projects and teams.
Create task templates and project plans to ensure consistent project management practices.
Train team members on using Asana effectively.
Monitor and update Asana tasks and projects to ensure timelines and deadlines are met.
Asset Management:

Organise and manage digital assets, ensuring easy access and retrieval of files.
Maintain a consistent naming convention and tagging system for all digital assets.
Ensure all assets are up-to-date and adhere to brand guidelines.
Collaborate with various teams to identify asset needs and ensure they are met.
Systemizing Roles and Processes:

Document and systemize roles, responsibilities, and workflows within the business.
Create standard operating procedures (SOPs) and training materials for various roles and tasks.
Implement and manage digital tools and platforms to streamline business processes.
Ensure all processes are documented and accessible to relevant team members.
Administrative Support:

Provide administrative support to the operations team and other departments as needed.
Assist with scheduling, email management, and other administrative tasks.
Coordinate with remote team members to ensure smooth communication and collaboration.
Continuous Improvement:

Continuously seek ways to improve efficiency and effectiveness of administrative and project management processes.
Stay up-to-date with the latest tools and technologies for project management and digital asset management.
Provide insights and recommendations for process enhancements.
Requirements:

Proven experience as an Administrative Coordinator, Project Manager, or similar role.
Proficiency in Asana or other project management tools.
Strong organizational and time-management skills.
Excellent attention to detail and problem-solving abilities.
Ability to work independently and collaboratively in a fast-paced environment.
Excellent communication and interpersonal skills.
Proficiency in digital asset management and administrative software.
Experience in creating and documenting business processes and SOPs.
Degree in Business Administration, Project Management, or a related field is preferred.
Why Join Us?

Be part of a vibrant and innovative team.
Work remotely with flexible hours.
Opportunities for professional growth and development.
Competitive salary and benefits package.