Administrative Assistant

Who are Hannan Tew?

We are a boutique, NewLaw Australian immigration law firm focusing on delivering client-centric immigration solutions. We work across all sectors and represent clients from asylum seekers to global organisations. The firm is staffed by passionate immigration professionals (including an Accredited Specialist in Immigration Law) with extensive experience in global law firms and a drive to “beat yesterday”. We love innovation and thrive on adapting to change. Over the last 6 years we’ve focused on constantly improving and evolving our systems to ensure our clients have access to the best in market Australian immigration service.

Opportunity

We’re looking for a highly motivated and fantastic communicator to assist with the administrative aspects of our firm. You will report to our Administrative Manager in Melbourne, and we intend to offer an initial 6-month contract with the potential for a full-time role. We are particularly seeking candidates based in or around the Angeles area.

What you can expect to work on

– assist with the drafting of basic forms using templates (including visa application forms)
– ensuring electronic files are updated via our internal systems to track matters / assist with document collection from our clients
– assist in creating content for our social media platforms (Facebook / Instagram)
– drafting emails, letters, forms and cost agreements using templates
– other adhoc duties as required

What we’re looking for (you can still apply if you don’t meet all of the requirements, just pitch why you think you’re a great fit!)

– excellent written / verbal communication skills – we value plain English law which means clear and prompt communication from start to finish
– highly detail-oriented with excellent time management and organisational abilities
– an ability to work independently and manage competing deadlines
– strong organisational skills and attention to detail
– a knowledge of basic legal software and an ability to adapt to our technology stack (CRM, databases, file management)
– strict compliance with cybersecurity controls
– an ability to mesh with a supportive and highly driven team culture
– a strong sense of ethics and interest in the immigration space
– bachelor qualifications or higher is looked at favourably
– access to stable, high speed internet

We also value these attributes

– an eagerness and motivation to learn and better themselves
– an interest in innovation and legal tech
– previous experience in client facing roles, and/or high-volume transactional environments

What do we offer you?

– a great work culture in a fast-paced, dynamic environment
– opportunity for real growth and to build your own “niche” within our firm as we look to grow our practice (and develop your talent along the way)
– a salary of AUD $1,000 – $1,250 per month (converted to PHP at spot rate)
– home office set up including laptop, monitor and other essential equipment

Please note that due to the high number of applications, only shortlisted applicants will be contacted.