Administrative Assistant

Company Overview:
Apartment Specialists is a leading real estate company dedicated to providing exceptional service and expertise to our clients in New Zealand. Our team is committed to excellence, innovation, and integrity in all aspects of our business.

Position Overview:
We are seeking a dynamic and highly organized Administrative Assistant to join our team and provide comprehensive support to our real estate professionals. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. This role is vital in ensuring the smooth operation of our office and supporting our agents in delivering top-notch service to our clients.

Responsibilities:

Administrative Support:

– Assist with day-to-day administrative tasks such as managing calendars and email inboxes
– Handle incoming calls and emails, respond to inquiries, and direct messages to the appropriate team members.
– Prepare and distribute correspondence, reports, and other documents as needed.

Client Services:

– Assist clients with inquiries, appointments, and general support as needed.
– Coordinate and direct client correspondence to appropriate agents.

Data Management:
– Maintain accurate and up-to-date records of client information, transactions, and property listings.
– Input data into the company’s CRM system and ensure all information is organized and easily accessible.
– Assist with preparing and processing real estate documents, contracts, and agreements.
– Research on lead’s personal information such as date of birth, phone numbers, email address, social media accounts when needed

Marketing Support:
– Assist with marketing initiatives such as creating property listings, flyers, and promotional materials.
– Support agents and the marketing team with advertising campaigns and other marketing efforts as needed.

Financial Administration:

– Assist with billing, invoicing, and processing payments from clients and vendors.
– Follow up on invoices
– Generate financial reports and assist with basic accounting tasks as required.

Qualifications:

-Previous experience in an administrative role, particularly within the real estate industry, is preferred but not required.
– Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
– Strong organizational skills with the ability to prioritize tasks and manage time effectively.
– Excellent written and verbal communication skills.
– Attention to detail and accuracy in all work activities.
– Ability to work independently with minimal supervision and as part of a team.

Benefits /Perks:
– Day shift
– 7 days paid sick leave and 4 days annual leave on top of the NZ public holidays.

Compensation:
$1000 USD

Do not send a message. Instead, please copy this link in your browser Click to view/3PI6HGO and accomplish the questionnaire. Then, keep an eye on your email inbox for further instructions regarding the assessment. We wish you the best of luck, and we look forward to potentially welcoming you aboard!