Administrative Assistant

Soccer Shots SEPA/Chester
Virtual Assistant | Job Description

Monthly: Soccer Shots Seasons are 6 – 12 Weeks
Pay Structure and Compensation
Monthly Salary: $400/month
Weekly Salary: $100/week
Hourly Rate: $5/hour

Reports to: Operations Team
Start Date: ASAP
End Date (with possible extension): TBD

Employment Expectations
Mission: Providing our local community with a unique learning experience designed by early education experts to make a lasting impact on the lives of children, with emphasis placed on social interaction, physical activity, and building a positive character in an age-appropriate soccer program. This will be a part-time position requiring 15-20 hours per week.

Job Responsibilities
Operations/Coordination:
Coordinating program details for all accounts every season to ensure the successful operation of the business, including:
Learn our ERP (training takes roughly two weeks-paid), and you will receive a user manual;
Maintain ERP database for existing partners and new partner accounts;
Draft program flyers and other marketing materials;
Maintain database for seasonal products, including —
Confirming and updating season dates (holidays, cancellations, time changes, etc.)
Maintaining up-to-date registrants list with site-specific grouping
Data entry of external registrants into ERP system from Excel
Create and maintain the master and weekly schedules; communicates changes in coordination with operations and coaching teams;
Update and maintain the master site spreadsheet in Google Docs;
Support administrative back-end operations;
Communicate via a database to end-user customers;
Acceptable candidates are detail-oriented, responsive to supervisors, and adept in Microsoft Office Suite (especially Excel).
Must have strong knowledge of the English language and be able to converse with our team via Microsoft Teams. We operate in the Eastern Time Zone (EST). Our operations managers and coordinators will email you weekly and daily. You will have a weekly 1-on-1 with a member of our operations team to review task lists and responsibilities for short-term day-to-day tasks and longer-term projects. Our supportive team looks forward to helping you transition into this VA role!
Schedule/Expectations:
Respond to all emails, messages, and chats from Team Members within the hour.

Additional Benefits
Observed Holidays: Labor Day, Christmas Eve, Christmas Day, New Year’s Eve, New Year’s Day, Memorial Day, 4th of July, and Thanksgiving Day (when applicable).