Administrative Assistant

We’re looking for a Superstar Virtual Assistant and Admin with great attention to detail and organization skills to be part of a dynamic team in a company that helps change people’s lives.

The Administrative Assistant plays a vital role in supporting our office’s daily operations. This role includes a variety of administrative tasks, ensuring the efficient and smooth functioning of the office, with a focus on data management, social media engagement, communication with key stakeholders, and documentation.

**Required skills for this role:**

– Work experience as an Assistant
– Great communication skills: Being able to communicate clearly with executives and employees
– Meticulous attention to detail (Very important)
– Tech savvy and knows their way around their computer.
– Knows how to research and find answers.
– Familiar with business tools like Canva and task management tools, calendar, Excel, google drive, etc.
– Organizing and maintaining processes and documents.
– Punctual and reliable
– Excellent time management skills
– Key personality traits are to be adaptable, resilient, has attention to detail, receives feedback well, is communicative, articulate, eager to learn new things and cares for our customers.

**Responsibilities:**

– General Office Administration: Manage routine office tasks, including handling emails, scheduling appointments, and maintaining filing systems.
– Communication Management: Act as the primary point of contact for internal and external stakeholders. Manage correspondence via emails, letters, and phone calls.
– Social Media Management: Create and post content on the company’s social media platforms. Monitor and engage with the audience.
– Emailing Customers and Suppliers: Draft and send emails to customers and suppliers, managing inquiries and orders.
– Data Entry: Accurately enter data into various software programs and maintain databases.
– Meeting Coordination: Organize and schedule meetings and appointments. Prepare meeting agendas and take detailed minutes.
– Document Preparation and Management: Assist in the preparation of regularly scheduled reports. Create and maintain updated documents and spreadsheets.
– Write clear guidelines and step by step documentations for processes.
– Support to Management: Provide direct administrative support to managers and executives as needed.
Event Planning and Coordination: Assist in organizing company events and meetings.
– Continuously learn and grow new skills through provided trainings.

**Job Schedule:**

Monday to Friday: 7pm to 3:30am Philippines time.

**Benefits:**

1. Yearly Bonus of full Salary at the end of the year.
2. Private Health Insurance
3. Yearly donations to a charity of your choice under your name.
4. 20 paid days off per year starting after the probation period.
5. Paid Training
6. Secure long term role that allows you to grow with our team and earn more.

Important: If you fit this description and feel confident with the requirements, please message us with what most excites you about this role.

Looking forward to hearing from you 🙂