Administrative Assistant

We are on the lookout for a dedicated and organized Administrative Assistant to join our team.

In this role, you will support various administrative and content-related tasks to ensure our operations run smoothly and efficiently. You will handle personal tasks, maintain our websites, set up weekly meeting notes, prepare and QA blog posts, and perform ad-hoc tasks.

Compensation: Starting at $7 / hour for 40 hours a week, and will be reviewed after 6 months.
Start Date: Immediately

Key Responsibilities:
1. Personal Administrative Tasks:
– Pay bills and organize calendars.
– Assist in managing and organizing personal and work-related schedules.

2. Content Tasks:
– Prepare, publish, and QA blog posts in Webflow.
– Prepare content visuals using Canva.

3. Meeting Coordination:
– Set up and document weekly meeting notes.

4. Task Management and Collaboration:
– Support in creating and maintaining Kanban boards for task management.
– Coordinate with other team members to ensure task completion.
– Collaborate with the Lead Executive Assistant and Social Media and Content Assistant to streamline operations and enhance productivity.

5. Ad-hoc Tasks:
– Perform other tasks as needed to support the team.

Requirements:
– Proven experience as an Administrative Assistant or similar role.
– Proficiency in using Google Workspace (docs, slides, sheets, meet, email etc.), Canva and Notion.
– Good camera, mic, lighting, and work area.
– Ability to work in a fast-paced environment.
– Strong organizational and time management skills.
– Excellent communication and interpersonal abilities.
– Detail-oriented and able to handle multiple tasks simultaneously.
– Ability to work independently and as part of a team.
– Tech-savvy and proficient in using productivity tools and software.

Important Instructions:
Please respond with the subject line “Ready to Assist – Favorite Color” to confirm you’ve read the entire job description. (e.g., “Ready to Assist – Blue”)

We look forward to your application. Good luck!