Administrative Assistant

Company: Click to view

Location: Remote (Work PST hours, M-F)

About Us:

Atkinson Landscaping is a dynamic and growing landscape company dedicated to delivering top-notch services. Our commitment to excellence has positioned us as a leader in our field. To support our continued growth, we are seeking a skilled and dedicated Virtual Assistant to join our team.

Job Summary:

We are looking for a detail-oriented and highly organized Virtual Assistant to support our daily operations and help us maintain efficiency as we expand. The ideal candidate will have a strong background in administrative tasks, exceptional communication skills, and the ability to manage multiple responsibilities.

Key Responsibilities:

Payroll and Job Hour Entry:

Enter payroll hours daily for 35 employees.
Track job hours for 7-10 jobs daily.

Phone Calling:

Answering incoming calls
Making outgoing calls for AR/AP

Google Drive Organization:

Organize and maintain our Google Drive, estimated as a 100-hour project.

Training Program Completion:

Assist in completing a comprehensive training program for all divisions of our company.
Sales Support:

Efficiency Reporting:

Report efficiency numbers on a weekly basis.

Employee Onboarding:

Add new employees to Jobber, WhatsApp, and other relevant platforms.

Job and Invoice Tracking:

Track the completion of jobs and invoices as directed by the General Manager (GM).

Complete special projects as assigned.
Qualifications:

Bachelor’s degree (BA) required.
High-speed internet connection.
Fluency in English with excellent verbal and written communication skills.
Ability to work PST hours, Monday to Friday.
Experience with payroll and job hour tracking.
Strong organizational skills and proficiency with Google Drive.
Ability to manage emails and prioritize tasks efficiently.
Experience with employee onboarding processes.
Ability to generate and report efficiency metrics.
Proficient in using CRM’s, WhatsApp, and form creation tools.
Experience in the landscape construction industry is a plus.

Skills:

Excellent time management and multitasking abilities.
High attention to detail and accuracy.
Strong problem-solving skills.
Ability to work independently and as part of a team.
Proactive and self-motivated.