Administrative Assistant

Position: Administrative Assistant
Company: Virtual Sherpa

Position Overview
The Administrative Assistant plays an important role in supporting the efficient functioning of the organization by providing comprehensive administrative support. This role involves adept calendar management, proficient project management tracking, and technical savviness with various tools and applications. The individual in this role will demonstrate excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

**Responsibilities**

Calendar Management:
• Schedule and coordinate appointments, meetings, and events for executives or teams.
• Manage and update calendars efficiently, ensuring accuracy and timeliness.

Project Management Tracking:
• Assist in the tracking and monitoring of project progress and deadlines.
• Maintain project documentation, including timelines, milestones, and deliverables.
• Collaborate with team members to ensure project objectives are met within specified timelines.

Reporting and Updates:
•Generate project reports and updates to provide insights into project status, milestones, and potential risks.
• Communicate project updates to direct reports and stakeholders in a timely and professional manner.
• Sending out reminders and notifications regarding project deadlines and upcoming meetings to ensure timely completion of tasks.

Administrative Support:
•Provide general administrative support, including managing correspondence, handling phone calls, and responding to inquiries.
• Organize and maintain electronic and physical filing systems.
• Prepare and modify documents, spreadsheets, and presentations as needed.

Customer Service and Client Communications:
• Assist in customer inquiries
• Provide excellent customer service by addressing client needs promptly and professionally.
• Communicate effectively with clients through email maintaining a positive and professional demeanor.

Technical Savvy:
• Demonstrate proficiency in Google and Microsoft Office Suite, particularly Excel.
• Utilize various software applications and tools for efficient task management, communication, and collaboration.
• Stay updated on emerging technologies and tools relevant to administrative tasks.

Proactiveness and Research Skills:
• Anticipate administrative needs and take proactive measures to address them.
• Conduct research on various topics as assigned, compiling relevant information and presenting findings effectively.
• Provide insights and recommendations based on research to support decision-making processes.

Other Responsibilities:
• Assist in organizing office events and meetings
• Collaborate with other administrative staff to streamline processes and improve efficiency.
• Handle ad hoc tasks and projects as assigned by supervisors or department heads.

Qualifications:

• Proven experience as an administrative assistant or similar role.
• Preferably female applicants
• Proficiency in calendar management software (e.g., Microsoft Outlook, Google Calendar).
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Demonstrated proficiency in project management tools, Microsoft Excel, and other relevant software applications.
• Preferably with Canva experience
• Tech-savvy with a willingness to learn and adapt to new tools and technologies.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Strong research skills with the ability to gather, analyze, and present information effectively.

If you’re the best person for the role, please send your resume, 1-minute introduction video, PC specs, and internet speed test results to Click to view.

Only shortlisted candidates would be contacted. You’ll have a higher chance of being shortlisted if you follow the above instructions.