Administrative Assistant

We are a fast-growing, high-tech IT Support company looking for a full-time virtual assistant to provide administrative support to our CEO and technical team members while working remotely.

As our virtual assistant, you will perform various administrative tasks such as answering and making phone calls, responding to email, scheduling meetings and preparing important documents such as presentations and proposals. A big part of this job will be analyzing data, updating our PSA (Professional Software Automation), and preparing reports.

Work hours will be from 8:30 AM to 5:30 PM EST, with an hour off for lunch.

We hope that the successful candidate will be a part of our company long-term and this position will provide opportunities for advancement as we continue to build on our success with your help.

Responsibilities:

-Respond to emails promptly
-Respond to DM Chat in real-time
-Manage calendars and coordinate meetings with vendors, customers, and staff
-Prepare proposals and contracts
-Enter and update data into our professional automation software and customer relationship management software
-Find high-potential leads in our target market for biz dev outreach.
-Assist with employees’ administrative queries
-Answer the inbound calls professionally. (VOIP softphone provided)
-Preparing Key Performance Indicator (KPI) charts every week
-Follow up on CEO’s and technical consultants’ behalf mostly by email but by phone when necessary.
-Send a daily progress report to the CEO at the end of each day

Requirements:
-Minimum of at least 2 years of experience as an Executive Assistant or related role.
-Excellent written and verbal communication skills in English, with a strong command of grammar, punctuation, and spelling.
-Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
-Ability to prioritize tasks, manage multiple deadlines, and work effectively in a fast-paced environment.
-Strong organizational skills with a keen eye for detail.
-Discretion and ability to maintain confidentiality.
-Professional and courteous demeanor.
-Strong internet connection and quiet place to work.

IMPORTANT NOTE:
-You MUST agree not to work any other jobs during your scheduled shift.

Benefits:
-Starting salary of $450-600/month, depending on experience
-All major American holidays with pay
-Two weeks paid vacation
-Opportunity for bonuses based on outstanding work
NOTE: There will be a 90 day paid probationary period which gives us a chance to see if we are a good fit for long term employment. After 90 days, you will be eligible for the full-time benefits as mentioned above.

How to Level-Up:
-Be consistent, reliable, and communicative
-Perform outstanding work consistently
-Demonstrate initiative and leadership qualities

How to apply:
-Respond to this posting with a cover letter explaining why you should be considered.
-Include a link to your resume.
-Include any sample work you want to share relevant to the job description.