Administrative Assistant

The Prosper Group is an award-winning full-service digital agency specializing in online media, strategy, and fundraising for Republican political candidates, conservative advocacy organizations, associations, and non-profits. We leverage engaging design, innovative technology, and continual optimization to deliver demonstrable results for our clients.

We are looking for a hard-working and dedicated Administrative Assistant with strong organizational skills who can thrive in a fast-paced environment. If you are ready to play a key role in delivering success, apply today.

Qualifications

– ATTENTION TO DETAIL: You love details; if you could, you would grow them in your yard, feed them daily, and never let even one get away.
– EXCELLENT ENGLISH SPEAKING AND WRITING SKILLS: You need to be able to speak and write fluent English at the native level. You might not be the next Hemingway, but you enjoy writing well and get mad every time those silly little things called “typos” creep up on you.
– THINKING AHEAD: You enjoy thinking one step ahead for the people you work with, solving needs before they even arise in their minds.
– MASTERY OF MICROSOFT OFFICE SUITE: You could teach a class on how to use and maximize Outlook, and are proficient with Word and Excel.
– LEARNING: You thrive on advancing your skills and knowledge and have done your share of self-learning.
– PROBLEM SOLVER: You have a proven skill for evaluating how to best solve a given (expected or unexpected) challenge. You believe there’s always a solution, and you’ll find it faster than Indiana Jones.
– RESPECT FOR CONFIDENTIALITY
– RELIABLE AND PROFESSIONAL: Within just a few short weeks, we will build a high level of confidence and trust in you.
– TECHNOLOGY IS FUN: You might not have earned the honor of being called a geek,” but you don’t shy away from learning new tools.
– A POSITIVE OUTLOOK: When things are challenging, you’ve learned to focus on what you can control and smile while doing it.

Responsibilities:

TASK AND TIME MANAGEMENT
– Record all tasks assigned and performed in the appropriate system(s) and keep accurate records of time spent.
– Prioritize different types of tasks and meet deadlines.
– Sample tasks include listening to and responding to voice mails, maintaining various professional and personal relationships by recognizing birthdays and other occasions with cards and gifts, and assigning tasks to other team members,
– Consistently stay up-to-date on task management and communicate effectively regarding what is most important.

CALENDAR MANAGEMENT
– Expertly maintain and update a calendar based on specific preferences and priorities in a fast-paced environment.
– Ensure all meetings are set up for success, including having accurate locations, contact details, links, codes, etc. Confirm appointments and be aware of any conflicts or updates.
– Must be familiar with both Outlook and Gmail Calendars.

MEETING MANAGEMENT
– Track action items committed to in meetings.
– Create follow-up emails based on the information provided by the meeting owner.

EMAIL MANAGEMENT
– Process emails and indicate the priority of emails in their inbox. Alert us of any urgent emails that need to be seen or acted on.
– Receive and transcribe email dictations.
– Draft email responses when possible.
– Scan and extract valuable information communicated via email.
– Identify opportunities to produce new interactions based on the context gathered via email review.

MANAGEMENT OF CONTACT DATABASE
– Enter new contact information and update existing information in CRM.
– Manage LinkedIn connections when appropriate.

RESEARCH MANAGEMENT
– Perform various internet-based research, including vetting vendors for personal and professional needs.
– Perform prospect research.

MISCELLANEOUS.
– Filing, faxing, scanning, and other physical organization tasks
– Other responsibilities as needed.

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