Administrative Assistant

Please apply only if you have experience as an Administrative Assistant!

We are seeking a dynamic, results-driven and very organized Administrative assistant to join our team. We specialize in E-Commerce and are seeking a proactive and self-motivated Administrative Assistant to manage day-to-day administrative tasks and support our online sales operations.

As an Administrative Assistant, you will be responsible for managing all manual and administrative tasks crucial to our daily operations. This role requires a high degree of organization, attention to detail, and the ability to work independently.

Responsibilities:
Respond to emails and handle communication with stakeholders, including manufacturers, but not limited to.
Monitor and update order statuses regularly.
Prepare and dispatch detailed Excel reports to our partners, including Zalando, but not only.
Manage and update orders efficiently.
Create and send new sales orders using Spectrum software.
Generate and manage barcodes as required for inventory management.
Maintained orderly files for commercial and packing list documents, ensuring they were accurately updated and filed with each new order.
Solve problems and implement efficient processes with the help of the team.

Requirements:
Proven experience in an administrative role – experience with Xero(online accounting software), Slack(communication) and e-commerce is highly preferred.
Good proficiency in Excel and experience with Spectrum or similar software.
Excellent organizational skills.
Independent problem-solving skills with a proactive approach to challenges.
Strong communication skills.

What We Offer:
The opportunity to be a part of a growing business where your work directly contributes to our success.
A management style that promotes independence and self-motivation.
Flexible working environment.
Opportunities for professional growth and advancement within the team as the company expands.
Training and Support:
For candidates without experience in the specific software mentioned, training materials including a Loom video tutorial will be provided.
Our supportive team is always available to help and guide you as you get up to speed.

Please send us your resume with your most recent experience. We appreciate all applications, but please note that only candidates selected for an interview will be contacted.

We look forward to hearing from motivated candidates who are ready to take on this challenge and grow with us!