Administrative Assistant

As an Administrative Assistant, you will play a vital role in providing high-level administrative support. You will be responsible for a variety of administrative tasks, including but not limited to managing schedules, organizing meetings, handling correspondence, managing the calendar of events, and assisting with general administrative tasks. Your attention to detail and ability to multitask will be essential in maintaining a productive and organized work environment.
Essential Duties/Responsibilities (but not limited to):
• Type reports, memos, letters, and other documents using word relevant computer software.
• Record, type and distribute meeting minutes.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Perform general office duties maintaining records management database systems.
• Coordinate and manage appointments, meetings, and travel arrangements for VP
• Handle incoming calls, emails, and inquiries, and route them to the appropriate team members. Prepare and distribute internal and external correspondence.
• Assist in preparing meeting materials, agendas, and minutes. Set up Zoom meeting as necessary.
• Accurately enter and maintain data in spreadsheets, databases, and other systems.
• Maintain digital filing systems for important documents and records.
• Assist in the preparation and submission of expense reports for VP.
• Provide support to VP on special projects and tasks as needed.
• Handle sensitive information with discretion and maintain strict confidentiality.

Qualifications/Requirements:
• Bachelor’s degree 3-5 years’ related experience or training, or equivalent combination of education and experience.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and high level of accuracy.
• Ability to multitask and prioritize tasks effectively.
• Problem-solving skills and adaptability.
• Professional and friendly demeanor.