Administrative Assistant

Job Overview:

We are looking for a Virtual Assistant with exceptional organizational and communication skills to support our team with daily administrative tasks. The ideal candidate should have experience in setting appointments, organizing travel plans, customer follow-up, email management, managing calendars, expense report submittal, taking notes, data entry, excellent writing skills, and mastery of the English language. This is a part-time position with the potential to transition to full-time based on demonstrated ability.

Key Responsibilities:

• Schedule appointments and meetings and ensure that all parties are informed and prepared
• Organize and manage travel plans, including booking flights, hotels, and transportation
• Follow-up with customers through email, phone, or other channels to ensure their satisfaction
• Manage and organize emails, prioritize them based on urgency, and respond to them in a timely manner
• Manage the employer’s calendar and schedule, ensuring that all appointments are recorded accurately
• Prepare and submit expense reports, including collecting receipts and submitting reimbursement requests
• Take notes during meetings and ensure that action items are recorded and completed
• Take initiative and provide support in other areas as needed
• Accurately enter data into various software platforms

Requirements:

• Excellent written and verbal communication skills in English
• Mastery of the English language
• Experience in setting appointments, organizing travel plans, customer follow-up, email management, managing calendar, expense report submittal, taking notes, data entry
• Ability to take initiative and provide support in other areas as needed
• Ability to work independently and manage multiple tasks simultaneously
• Attention to detail and ability to produce high-quality work
• Ability to work remotely and effectively communicate with team members
• Availability to work 20 hours per week, with the potential to transition to 40 hours based on demonstrated ability.

If you believe that you are a good fit for this position, please submit your resume and a cover letter highlighting your relevant experience and qualifications. Be sure to include the phrase “readyforhire” in the subject line, your IQ and DISC percentage breakdown. We look forward to hearing from you.