Administrative assistant

We are seeking a diligent and organized Administrative Assistant to join our team and provide essential support in various administrative tasks. The ideal candidate will have a keen eye for detail, excellent time management skills, and the ability to multitask effectively.

Key Responsibilities:

MYOB Reconciliation:
– Conduct daily reconciliation of financial data using MYOB software.
– Ensure accuracy in recording and categorization of financial transactions.
– Collaborate with the director to resolve discrepancies and maintain accurate records.

Servicem8 Job Management:
– Utilize Servicem8 software to manage and track job orders, schedules, and assignments.
– Coordinate with technicians and office personnel to ensure timely completion of tasks.
– Monitor job progress, update status, and communicate any changes or delays to relevant stakeholders.

Email Management:
– Efficiently manage incoming and outgoing emails.
– Prioritize and organize emails based on urgency and importance.
– Respond to inquiries, schedule appointments, and follow up on action items as necessary.

Quote Reminders:
– Generate and send out quotes reminders to clients
– Maintain a systematic approach to tracking and documenting quote statuses.

Chase Up Google Reviews:
– Proactively reach out to clients to solicit Google reviews.
– Monitor and respond to existing reviews, addressing any concerns or feedback promptly and professionally.
– Implement strategies to enhance the quantity and quality of Google reviews.

Sending Follow-Up Invoices:
– Issue follow up invoices to clients in a timely manner.
– Follow up on outstanding payments and send reminders as needed.
– Coordinate with the director to ensure accurate billing and payment processing.

Extra Office Tasks:
– Assist with various administrative duties such as marketing blast emails and random admin tasks
– Support office operations by ordering supplies, managing inventory, and organizing workspace.
– Handle incoming calls, redirecting them appropriately, and taking messages when necessary.

Skills:

– Proficiency in MYOB and Servicem8 software preferred.
– Strong organizational skills and attention to detail.
– Excellent communication and interpersonal abilities.
– Ability to prioritize tasks and manage time effectively.
– Familiarity with basic accounting principles is an advantage.
– Prior experience in administrative roles is desirable.

Requirements:

* 2+ years experience in a similar role

Please create a 1-2 mins video introduction and highlight your relevant experience and skills related to the specified responsibilities.

Please include the link for google drive containing your CV and Video Introduction.