Administrative Assistant

SENIOR LEVEL ONLY

We are Shopwell Design! We are a creative team dedicated to building innovative solutions that delight our clients. Our services are focused on taking a holistic approach to each project. We pride ourselves in helping businesses sell more online with beautiful Shopify sites that convert. We go in-depth in the discovery process, and tailor our work to each individual project. No two clients are the same, and that’s what we love about being a part of the Shopwell team.

What we are looking for…
We are looking for a support guru, an Administrative Assistant, to join our team. The responsibilities include organizing digital files, invoicing out, supporting hours tracking, accounts payable follow up, basic bookkeeping, contracts administration and other administrative duties.

To be successful, you should have an eye for detail, be able to organize, prioritize and be extremely diligent.

As a Shopwell Administrative Assistant, you’ll…
? Help Managing Partner and PMO team organize work in ways that optimize procedures
? Create and update records ensuring accuracy and validity of information
? Schedule and plan meetings
? Monitor accounts payable and receivable
? Resolve documentation requests requests or issues
? Ensure record keeping is accurate and is property filed
? Coordinate with other departments when necessary
? Maintain trusting relationships with customers and colleagues
? Perform other administrative duties when needed
You’ll bring the following skills and experience…
? Proven experience as a virtual assistant, or in another relevant administrative role
? Knowledge of various CRM and accounting software
? Excellent organizational and time management skills
? Analytical abilities and aptitude in problem-solving
? Excellent written and verbal communication skills
? Proficiency in MS Office, GSuite and other communication software, like Notion or Slack

We are supporting you with…
We are a company built on creativity, teamwork and employee well-being. We work hard, push our limits, and enjoy ourselves around fun, good people on challenging and rewarding tasks.
? Learning development budget
? Flexible work schedule and remote-friendly culture and systems

We encourage you to apply!
We are a remote-first work environment and leverage our online resources to collaborate and connect. As long as you have a strong internet connection, we’ll ensure you’ve got the equipment and resources you need to flourish on our dynamic team! We bring passion and energy to our work, and believe that work should be rewarding, interesting, and come at a sustainable pace.

Please note that due to the nature of our client-facing work in an agency setting, we will be filling this position with someone who is able to support the Americas time zones (maximum four hour time difference from Pacific Time). We look forward to hearing from you!

*Shopwell is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the position. Applicants need to make their requirements known when contacted.*

To apply, please put “Accounting VA at your service” on the subject of your email.