Administrative Assistant, Interior Design

Who We Are:
Nest Vibes stands at the intersection of aesthetics, functionality, and innovation in vacation rental and hospitality interior design space. Based in Austin, Texas, we are a comprehensive design firm offering a suite of services, ensuring that every space is unique while remaining budget-friendly for our homeowners and investors.

Nest Vibes handles every aspect of interior design, from conceptualization to execution. We create bespoke interiors tailored to the individual character of each vacation rental property and the markets in which they are situated.

Who We Need:
We are a small company growing our client roster at a healthy and steady pace. As we scale, we seek an organized individual to assist with administrative tasks and contribute to enhancing our operational efficiency.
This is a part-time position with the possibility of becoming full-time in six months if you desire. Because we do not require a full-time schedule at this time, we are completely fine with you having another job. The work can be completed on your schedule; we ask that you commit five hours weekly to our needs.
Because most communication will be through email and Slack, this part-time role is accommodating for parents who work from home.

What you will do:

*Product List Creation:
Assist in creating detailed product lists based on project requirements.
Collaborate with designers to ensure all specified products are accurately included.
Source and connect with FF&E manufacturers to add to our growing list of vendors.
*QuickBooks Online Management:
Enter and manage product information in QuickBooks Online.
Maintain an organized database of products, prices, and suppliers.
*Communication and Coordination:
Facilitate communication between design teams, suppliers, and clients.
Ensure timely updates on project progress and product availability.
*Take-Offs and Measurements:
Work closely with company owners to conduct take-offs and measurements from project drawings and floor plans.
Ensure accurate data entry and organization of project measurements.
Other duties as needed, such as creating invoices and creating end-of-project reports.

Qualifications:
Proven experience as a Virtual Assistant, preferably in a design or architecture-related field.
E-commerce experience is a plus.
Strong organizational and time-management skills.
Proficient in data entry and QuickBooks Online.
Adept at Google Sheets, Canva, and Asana is desired.
Experience creating mood boards and renderings is a plus.
Excellent communication skills, both written and verbal.
Attention to detail and a commitment to accuracy.
Tech-savvy and comfortable working in a remote environment.

Compensation:
Salary: $50 USD /week (5 hour work week), paid every two weeks

Benefits:
Flexible work schedule