Administrative Assistant (Personal Assistant, Bookkeeper, and Payroll Assistant)

We are seeking a highly skilled and versatile individual to join our team as an Administrative Assistant. In this multifaceted role, you will be responsible for providing comprehensive support in personal assistance, bookkeeping, and payroll administration. The ideal candidate should possess a diverse range of skills, including exceptional organizational abilities, effective communication, tech-savviness, and the ability to handle sensitive information with discretion. This is a dynamic position that requires adaptability, problem-solving skills, and meticulous attention to detail.

Responsibilities:

Personal Assistant (PA):

Assist with managing schedules, appointments, and travel arrangements.
Maintain efficient filing and organization systems.
Coordinate meetings, conferences, and events.
Draft and proofread documents, reports, and correspondence.
Provide support with research and data analysis.
Handle confidential and sensitive information with the utmost discretion.
Act as a liaison between executives, clients, and colleagues.

Bookkeeper:

Maintain accurate financial records and bookkeeping processes.
Perform data entry and reconcile financial transactions.
Ensure compliance with accounting principles and regulations.
Prepare financial reports, including profit and loss statements and balance sheets.
Assist with budgeting and forecasting.
Collaborate with external accountants during audits and tax preparation.
Conduct regular analysis of financial data to identify trends and discrepancies.

Payroll Assistant:

Process payroll accurately and in a timely manner.
Manage employee records, including timesheets, benefits, and deductions.
Stay updated on payroll laws and regulations to ensure compliance.
Utilize payroll software proficiently to streamline processes.
Respond to payroll-related inquiries from employees.
Resolve payroll discrepancies and issues.
Generate payroll reports and assist with payroll tax filings.
Requirements:

Proven experience as an administrative assistant, personal assistant, bookkeeper, or payroll assistant.
Strong organizational and time management skills.
Excellent communication abilities, both written and verbal.
Proficiency in using technology, including various software applications.
Discretion in handling confidential information.
Detail-oriented mindset with a high level of accuracy.
Proficiency in mathematics and analytical thinking.
Familiarity with payroll laws, regulations, and payroll software.
Ability to adapt to changing priorities and work independently.

Initially the applicant will be engaged on a trial basis with the view to ongoing regular work. Hourly rate will be negotiated depending on demonstrated ability. Please use the words “admin expert” in your response. For an interview, you will need a zoom account and a working webcam and microphone will be required. If interviewed you will be required to start with a text chat and then progress to a Zoom video call.

This Must Supplied To Be Considered
1 -2 Min Introduction Video
To be considered you must provide a face to camera video with a minimum length of 1 minute
If you already have an intro video you can just send what you already have.
If you’re not sure what to include in the video here are some suggestions ( Below is just a guide)

Introduce yourself and a little about who you are
Why you think you would be a good fit for the position
What type of experience you have that would be relevant
Any relevant employment history
Any outstanding results that you have achieved in the past for your employers