Administrative Coordinator – HR/Payroll and Operations

Our client is a franchisee restaurant that is seeking an experienced and detail-oriented Administrative Coordinator to join their team. The ideal candidate will have exceptional organizational skills, a keen eye for detail, and the ability to handle various administrative tasks related to payroll processing, new hire reporting, vendor management, and operational support. This role requires a proactive individual who can effectively communicate with different stakeholders and ensure smooth operations within the company.

Responsibilities:
Payroll Processing:
Accurately enter new hire information into the Paychex payroll system.
Collaborate with HR to ensure all payroll-related documentation is complete and accurate.
Assist in resolving payroll discrepancies or issues.

New Hire Reporting:
Submit timely and accurate new hire reports to relevant state authorities.
Stay up-to-date with state-specific reporting requirements and compliance standards.

General Manager Support:
Send regular reminders to General Managers to complete hiring information promptly.
Address any inquiries or issues related to the onboarding process.

WOTC Form Management:
Monitor and review completed WOTC (Work Opportunity Tax Credit) forms.
Tag relevant individuals for further processing or approval.

Vendor Communication:
Contact vendors to rectify any invoice discrepancies and ensure accurate billing.
Initiate communication with vendors to initiate or terminate services for newly acquired stores.

Administrative Support:
Assist with general administrative tasks as needed to support the smooth functioning of the operations department.
Maintain organized records of payroll and vendor-related communications.

Requirements:

At least 3 years of work experience in administrative roles with a focus on payroll, vendor management, or operations support.
Strong attention to detail and accuracy in data entry and record-keeping.
Familiarity with payroll systems, particularly Paychex, is a strong advantage but not required
Proficient in using standard office software (e.g., Microsoft Office Suite).
Ability to prioritize tasks, meet deadlines, and work independently with minimal supervision.
Exceptional organizational skills and a proactive approach to problem-solving.
Knowledge of relevant employment laws and regulations is a plus.
Customer service mindset with the ability to build positive relationships with internal teams and external vendors.

NOTE: Please also make sure that you have the required skills and experience to be considered for this role.
MUST: Please send your application directly to this link: Click to view/eandd/j/0FA3F40245/

Benefits:
Paid Time-off
Paid Holiday
Salary: $800 – $1000 USD/month

Technical Requirements:
Dedicated workstation at home
30 MBPS minimum Internet connection
Backup device and Internet in times of power outages