Administrative Specialist

About Universal Construction:

Universal Construction Group is a licensed provider of residential construction & remodelling services. We specialize in custom home builds, commercial builds, renovations, and building additions. We are fully licensed and bonded, and have been operating in the Toronto area for over 15 years.

As an Administrative Specialist at Universal Construction, you will play a vital role in supporting our managing partners and ensuring the smooth functioning of our organization. Your attention to detail, proactive mindset, and exceptional organizational skills will contribute to the success of our team.

Role Overview:

As an Administrative Specialist, you will provide comprehensive administrative support, book keeping, job logging and ensuring all tasks are effectively documented. You will also be required to email our subtrades to price jobs we provide.

Responsibilities:

Perform day-to-day bookkeeping tasks.
Maintain confidentiality and handle sensitive information with discretion.
Foster effective communication and collaboration among team members.
Input receipts in individual job logs.
Input employee hours
Send emails to sub-trades when new projects need to be priced list will be given to employee ) 
Organize jobs from pricing stage to completion, be able to send out necessary documentation for bids and tenders. 

Qualifications:

Proven experience (1-2 years) as an Administrative Specialist or in a similar role.
Proven experience (1-2 years) working within a construction company or in a similar company.
Excellent organizational skills with a keen eye for detail.
Comprehensive understanding of all google suites and docs.
Proficient in Microsoft office or equivalent.
Proficiency in note-taking and documenting meeting minutes.
Strong communication and interpersonal skills.
Punctual, professional, and direct communicator.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Professional and approachable demeanour.
Fluent in English

Preferences:

Proficient in using productivity tools such as the Google Suite.
Knowledge of AI softwares, including ChatGPT.

What We’re Looking For:

We value a collaborative, friendly, respectful, diligent, relentless, and competitive mindset. Our ideal candidate is hungry, self-disciplined, consistently seeking innovation, and eager for growth within the company.

Part-time hours: Up to 25 Hours / Week

Compensation: Starting position is $4 USD per hour. Growth is encouraged.
Extra: Every commercial job employee finds and is awarded within the Toronto/GTA area will result in a 1% commission of gross.

Work Requirements:

Must have a dedicated backup workspace in the event of natural disasters, technical issues, or other disruptions.
Must have access to a backup electricity provider, home generator, or portable generator.
Proficient in basic work equipment repair or access to technical assistance/repair facilities.
If required for client-facing duties, must have a wired headset with a noise-canceling microphone and a minimum 480p webcam for video calls.
Stable internet connection of at least 25 Mbps for video conferencing.

Benefits:

100% remote work-from-home position.
Paid time off and 13th-month pay available to full-time employees.
Observance of the Philippine National Holiday Schedule.
Full-time employees may receive additional benefits, including medical, dental, vision plans, health plan reimbursements, extended vacation time, and daycare reimbursements.
Opportunities for personal and professional growth.

Working Time Zone:

Our company operates on Eastern Time (EST), which is 12 hours behind of
Philippine Time (PHP).

Working Shift Schedules:

[PHP Evening] US Morning: 8 AM – 12 PM EST (8 PM – 12 AM PHP Evening)
[PHP Graveyard] US Afternoon: 12 PM – 5 PM EST (12 AM – 5 AM PHP Graveyard)
[PHP Day Shift] US Evening: 5 PM – 10 PM EST (5 AM – 10 PM PHP Morning)

Join our team and be part of a supportive and collaborative work environment that values growth and creativity. Apply now and let’s achieve greatness together!