Administrative Specialist – Accounts Receivable and Purchasing

We are looking for a remote, part-time administrative multitasking specialist in AR & purchasing.

Stayland is a holding group of real estate-related companies located in the United States and Spain. We are a young team based in different key locations: NY, LA, MAD, VLC, and BCN.

The role is focused on two main brands of the Holding: Alohause & Utopic Villa.

Alohause is a long-term student rental located in NYC & BCN. You will assist the AR department in performing the following tasks:

– Invoice Generation: Create and distribute tenant invoices accurately and in a timely manner.
– Payment Processing: Record and process tenant payments, including credit card transactions, and electronic transfers in the PMS.
– Reconciliation: Reconcile customer accounts, ensuring that payments are applied correctly and resolving discrepancies.
– Collection: Contact customers regarding overdue payments and work to secure payment arrangements. Monitor and track collection efforts.
– Account Maintenance: Maintain accurate and up-to-date customer account information in the accounting system.
– Customer Communication: Respond to tenant inquiries regarding invoices, payments, and account balances in a professional and timely manner.
– Reporting: Assist the Accounting Department & the Property Manager to ensure the regular reports are accurate.

Utopic Villa is a vacational short rental located in Palms Springs, Joshua Tree, Big Bear, Scottsdale & Miami. Your performance at Utopic Villa will consist of the following tasks:

– Purchase Orders: Place, manage, and track purchase orders efficiently. Ensure adherence to budgetary constraints.
– Manage replacement and refunds, coordinate with the team after the inspection of goods to manage the replacement or refunds of goods.
– Coordinate with the Property Management & Treasury Department to identify urgent needs.
– Track orders to ensure the delivery of the goods is on time.
– Assist different departments such as:
– Accounts Payable department by helping to identify purchases and invoices.
– Stylist Department to identify potential suppliers, source products or services that meet quality, price, and delivery requirements.
– Collaborate with vendors to obtain quotes and negotiate terms. Negotiate pricing, terms, and delivery schedules with vendors to secure advantageous agreements. Establish and maintain strong relationships with suppliers and vendors. Evaluate vendor performance and negotiate contracts and terms.

Personal Skills:
– Excellent communication skills, both written and oral.
– Professional mastery of Quickbooks
– Multitasking skills and self- detail oriented.
– Fast paced, high pressure.
– Great adaptability with a strong sense of teamwork.
– A high level of English (daily communications and writing in English). Spanish is a plus.
– Experience in Administration or a similar position.
– Knowledge of res:harmonics, Stripe, and ClickUp, and QuickBooks is a plus.
– We are a very proactive team and we highly value this quality in the profiles joining us.
– And last but not least, a great desire to learn and to put your knowledge into practice.

Education: Business Management degree.

*What’s in it for you?* complete offer
– Remote part-time hours (20hs/week)*

If you want to be part of this ambitious project, send us your CV and cover letter!