Administrative Support (Events Coordinator)

Qualifications:

Possesses strong English communication skills, both written and oral
Proven experience as a high-level Admin Support/Events Coordinator or in a similar role supporting high-level executives.
Experience with event organization and leads prospecting.

Hiring: Admin Support – Remote – $9,600-14,400/yr

About the company we are hiring for:

The client is the owner of a prestigious members-only networking group and car club located in 14 cities across the US. With a passion for supercars, networking, and philanthropy, he brings together entrepreneurs, celebrities, and car enthusiasts in a community that spans the nation. The private social club is dedicated to enjoying great automotive engineering while making a positive impact. They are expanding its footprint with chapters in various cities, including Washington, Tampa Bay, Orlando, and more. The client’s commitment to creating a vibrant, fun, and community-focused culture is evident, with a strong emphasis on giving back and making a difference.

Our client’s core value is:

Philanthropy – Commitment to giving back and making a difference in the community.

Mission of Admin Support:

As an Admin Support, your mission is to be the driving force behind the client’s thriving community of entrepreneurs, philanthropists, and car enthusiasts. You’ll be at the forefront of event coordination, lead generation for sponsors, and data organization. Through your commitment to excellence, adaptability, and proactive approach, you’ll contribute to the growth and success of the client’s networking group, ensuring seamless administrative support that elevates the overall experience for our members and partners.

Your responsibilities include:

Event Coordination:
Collaborate with team members for seamless event planning and execution.
Prospect and source leads for event POCs.
Organize logistics and manage event budgets using spreadsheets.
Copywriting
Crafting personalised and compelling marketing materials, emails, and templates.
Graphic Design and Digital Content:
Generate visually appealing content, including videos, GIFs, and website elements.
Source images online, contribute to T-shirt design, and engage in various digital creation tasks.
CRM Management:
Maintain organized member data in the CRM.
Handle data for email blasts, Whatsapp, and text messages.
Lead Generation and Prospecting:
Utilize analytical skills for pre-vetting and sourcing leads for sponsors.
Create category lists and implement lead generation strategies.
Drive sponsorship opportunities and partnerships for events.
Administrative Support:
Handle general administrative duties for smooth operations.
Other administrative duties that may be assigned from time to time.

This is a good fit for you if:

You have a passion for supercars! And an appreciation for the finer things in life
You have great English, orally and written.
You are extremely reliable.
You are an active listener.
You are efficient and capable of creating solutions.
You are detail oriented.
You are coachable and open to feedback.
You thrive in a fast paced environment.
You are adaptable.
You are proactive and has a positive attitude.
You are enthusiastic about cars/engineering.
You have a go-getter attitude.

This is NOT a good fit for you if:

You do not have good computer skills.
You do not have access to strong wifi.
You do not show up consistently on time.
You do not take your job seriously.
You are sensitive to direct feedback.
You are not a problem-solver.
You are not tech-savvy.

Perks:

Health insurance
Dental insurance
Mental health insurance
Great starting salary
Growth opportunity
Professional Development
Grow into a sales, executive admin, or vendor management role.
Prizes and bonuses

Specifics:

Time
Full time, EST time zone
This is a remote position so you can have the freedom to work from anywhere

Miscellaneous
Attire – business casual when on meetings
Professional setup
Clean background
Good camera
Good microphone
Strong wifi

Tech Stack
GoHighLevel, MS Excel, Honeybooks, Event Create, ChatGPT

Compensation
$9.6k-14.4k/yr

Expectations for Performance:

In your first 30 days on the job:

Here’s an outline of what you can expect in your first 30 days on the job as an Admin Support:

First 30 days:
Daily 1-on-1 meetings with the client to provide personalized guidance and support during your initial onboarding phase. You will shadow with the client, ensuring a comprehensive understanding of workflows and tasks while facilitating a smooth transition into your role.

Throughout your first 30 days, you will be provided with the necessary support and resources to ensure your success in our dynamic and collaborative environment, focusing on your seamless integration and contribution to our global recruitment initiatives.

Send your PDF resume to Click to view with the subject line “Executive Assistant – Events Coordinator”