Administrative Support Specialist in the Real Estate Industry

Job Title: Administrative Support Specialist in the Real Estate Industry

Job Overview:

We are seeking a skilled and organised Administrative Support Specialist to join our team within the real estate industry. This role involves managing various administrative tasks critical to the smooth functioning of our operations. The ideal candidate will have experience with real estate processes, possess excellent organisational abilities, and be proficient in utilising various software tools.

Responsibilities:

Client Onboarding: Efficiently manage the client onboarding process. Enter and maintain client information in Zoho.
Agreements and Documentation: Prepare, send, and manage agreements. Utilise Docusign for document signing.
Zoho Management: Send surveys and troubleshoot Zoho questions and integrations.
Basecamp Setup: Set up clients in Basecamp for project management.
Client Meetings: Schedule and book client meetings.
Communication: Collaborate with the team, seeking clarification on system development and addressing questions.

Skills and Qualifications:

Previous experience with Zoho.
Familiarity with AML (Anti-Money Laundering) processes.
Proficiency in Basecamp.
Experience with Docusign.
Strong attention to detail.
Excellent organisational and time management skills.
Outstanding written and verbal communication skills in English.
Prior experience in the real estate and property management industry is essential.

Promotion Opportunities:

For candidates who excel in their administrative role, there is the potential for advancement to the position of Executive Assistant (EA) to the Director at New Zealand Property Buyers with an increase in hours and pay. This role may involve:
Managing the director’s inbox.
Handling client communication and management.
Sending invoices.
Reconciling accounts using Palace software.

If you are a highly organised and experienced professional within the real estate industry looking to contribute to a dynamic team, we encourage you to apply. Join us in delivering exceptional administrative support and explore opportunities for career growth within our organisation.

Please attach examples of your work experience, an introduction video and your DISC profile.

Overview:
$6USD per hour
5hrs per day
Monday – Friday
Start time: 10am – 3pm NZD time
Start date: ASPA

Many thanks in advance for applying,

Tanay
New Zealand Property Buyers
.