Administrative / Transaction Coordinator

Are you ready to dive into the fast-paced world of real estate transactions? Join our team at GTA House Buyers, where every day brings new challenges and opportunities for growth. We’re on the hunt for a Virtual Administrative Coordinator to play a central role in managing the intricacies of real estate transactions. If you’re a master of coordination, communication, and organization, we want you on our team.

About Us:
At GTA House Buyers, we’re not just about buying and selling properties – we’re about creating seamless experiences for our clients in Canada. As part of our team, you’ll be at the forefront of our mission to deliver exceptional service and results. With the flexibility to work remotely and access to a supportive team environment, you’ll have everything you need to thrive.

At GTA House Buyers, you can:
• Be part of an energized, hungry, growing team
• Get access to our library of exceptional audio books
• Work from your home office

Key Responsibilities:
• Coordinate all aspects of real estate transactions, from contract preparation to closing.
• Liaise with clients, real estate agents, attorneys, and other stakeholders to ensure clear communication and adherence to timelines.
• Manage transaction timelines and deadlines to ensure smooth and timely closings.
• Conduct thorough reviews of contracts and documents to identify discrepancies and resolve issues.
• Coordinate inspections, appraisals, and other necessary steps in the transaction process.
• Maintain accurate records and documentation for each transaction.
• Provide regular updates to clients and internal team members on transaction status.
• Resolve transaction-related issues in a timely and professional manner.
• Stay informed about industry regulations, market trends, and best practices.
• Professionally handle incoming calls and respond to email inquiries promptly and effectively.
• Assist with the creation and distribution of marketing materials.
• Perform various administrative tasks to support the team, such as scheduling appointments, filing, data entry, maintaining CRM and preparing necessary documents.
• Workweek: Monday – Friday: 10:00am to 6:00pm, Eastern Time

Qualifications:
• Excellent communication skills, both verbal and written, with the ability to interact with diverse stakeholders.
• Exceptional organizational skills and attention to detail.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Proactive mindset with a focus on delivering high-quality results.

Ready to take on the challenge? Join us at GTA House Buyers and be part of a team. To apply,
1. Complete a behaviour assessment:
Click to view/bo/BZHG/VirtualAdministrativeCoordinator
After completion, you will see an invitation for a Cognitive Assessment, please check your Spam if you do not see an Invite from QJXD Properties
2. Send a Cover Letter and include the following:
a. What is it about this job that you are most interested in and why?
b. What is your favourite hobby?
c. What was your biggest accomplishment that proves that you are a fit for this position?
d. Are you currently employed? & when are you available to start?
e. What s your salary expectation?
3. Send a Resume
We can’t wait to hear from you!