Administrative Virtual Assistant

Job Title: Administrative Virtual Assistant

Job Summary:
Our company is seeking a highly organized and detail-oriented administrative virtual assistant to join our team. The ideal candidate will be responsible for performing a wide range of administrative and office support activities remotely. You will be providing efficient and effective administrative support to our team and ensuring the smooth running of our daily operations.

Responsibilities:

– Manage and maintain executive schedules, including scheduling appointments, meetings, and conferences
– Act as the first point of contact for all incoming inquiries and requests via email, phone, and chat
– Organize and maintain files and records, both electronic and paper
– Perform general administrative tasks, such as data entry, scanning, copying, and faxing
– Draft, proofread, and edit various documents, such as emails, reports, presentations, and proposals
– Make travel arrangements, including booking flights, hotels, and transportation
– Provide administrative support for projects, including research and coordination
– Manage and update social media accounts, as required
– Participate in meetings and take minutes, as required
– Other duties as assigned

Requirements:

– Proven experience as an administrative assistant, virtual assistant, or similar role
– Strong organizational and time management skills, with the ability to multitask and prioritize work
– Excellent communication skills, both written and verbal
– Proficient in Microsoft Office and G Suite, with the ability to learn new software quickly
– Ability to work independently with minimal supervision
– High level of attention to detail and accuracy
– Strong problem-solving skills and ability to adapt to changing circumstances
– Bachelor’s degree or equivalent experience preferred

Instructions for Applicants:

1. Submit your resume and cover letter.
2. In your cover letter, please include a brief description of your experience as an administrative assistant or virtual assistant and why you are interested in this role.
3. Record a short video of yourself (maximum 2 minutes) responding to the following prompt: “Describe a time when you had to prioritize multiple tasks in a fast-paced work environment. How did you decide what to do first, and what was the outcome?” Please upload the video to YouTube or Vimeo and include the link in your email.
4. In the subject line of your email, please include the phrase “Administrative Virtual Assistant – [Your Name].”
We will only consider applicants who have followed these instructions, so please ensure that you have completed all four steps before submitting your application.

Thank you for your interest in our company!