All Star Bookkeeper and Payroll Support Specialist

Join Our Real Estate All Star Team as a Virtual Bookkeeping and Payroll Support Specialist!

Are you a proactive and detail-oriented professional with a passion for finance and back-office organization? Do you thrive in a fast-paced environment and seek opportunities for growth and learning? If so, we want to hear from you!

Experience Required:
2+ years in one or more of the following areas:
– Bookkeeping
– Payroll software management (Paychex experience preferred)
– QuickBooks proficiency
–

About Us

We are a group of real estate investment companies purchasing and renovating approximately one house per week, with plans to scale our business to handle a larger volume. One of these companies is a dynamic in house construction company with 40+ team members on payroll, dedicated to building and renovating high-quality real estate projects. We are seeking a highly skilled and dedicated individual to manage various aspects of our bookkeeping and payroll operations. Your role will be crucial in maintaining financial accuracy and supporting our construction projects through effective job costing and payroll management.

Your Responsibilities:
– Bookkeeping Management: Maintain accurate financial records, manage accounts payable/receivable, and prepare financial statements.

– Payroll Support: Handle payroll corrections and auditing for over 40+ team members, onboard new employees into payroll software, and ensure timely and accurate payroll execution.

– Job Costing: Analyze job costs for real estate investments to support financial decision-making.

– System Setup: Help set up and improve a robust bookkeeping system. That can be given to the CPA for tax filing purposes. Set up quick books.

– Logistics Management: Order and track dumpsters and usage on a spreadsheet. Communicate with our foreman about drop off and pick up.

-Provide back end support for our construction manager and Material Manager.

– Research: Conduct research on building permit requirements for specific cities.

– Price Comparison: Perform price comparison analysis for specific construction materials.

Who We’re Looking For:

We seek a highly intelligent, detail-oriented, and process-driven individual with a growth mindset. You should be capable of handling a wide range of tasks with precision and be eager to develop and automate processes to enhance efficiency. Proficiency in English is essential as you will be communicating with diverse stakeholders. You must be comfortable using Hubstaff to track your time virtually and have the ability to prioritize tasks effectively.

The Opportunity:
– Continuous personal, professional, and financial growth.
– Mentorship from a successful leadership team and entrepreneurs with diverse business interests.
– Master project planning and management, professional excellence, and data-driven decision-making.
– Exposure to various aspects of business operations, development, and growth.

Key Skills Required:

-Effective Bookkeeping and organizational skills.
– Communication Skills: Ability to communicate effectively with diverse stakeholders.
– Project Management Skills: Clear outcome definition, meticulous planning, scheduling, critical thinking, task management, quality management, and delegation.
– Focus Management: Ability to work on one task until completion, avoiding all distractions. We prioritize focused work over multitasking.
– Technical Skills: Experience with QuickBooks and Payroll Software (Paychex is preferred).
– Technical Skills: Proficiency with Google Sheets and/or other spreadsheets.
– Task Prioritization: Ability to effectively prioritize tasks to ensure timely and successful completion of projects.

Position Details:
– Full-time, 40 hours per week, Monday to Friday, US EST business hours.
– Compensation: TBD based on experience and performance.

We Only Hire “All Stars”:
We seek team players who are self-motivated, reliable, and thrive in a structured environment. You should have a “can-do” attitude and strong work ethics, always looking for ways to improve and contribute more.

**This Job Is Not For You If:**
– You lack at least 2 years of relevant experience.
– You are uncomfortable working US Eastern Time Zone business hours (6am- 5pm).
– You have other jobs, businesses, or projects you plan to maintain.
– You have not held a job for at least 1 year in the last 3 years (we will ask for references).
– You are uncomfortable with tracking your work.

How to Apply:
Please respond to this ad with “All Star” in the subject line and answer the following questions:
1. Have you held a similar position for at least one year? Please provide details.
2. Describe your experience with QuickBooks and/or payroll software. Be specific.
3. How would you rate your English writing and speaking skills on a scale of 1-10?
4. Describe where you will be working from. What access do you have to technology?
5. What aspect of this job excites you the most?

Thank you for your attention to detail. We look forward to connecting with you soon!